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Contract Undergraduate Pilot Training Support (CUPT) - CUPT Industry Day Notice

General Information

Document Type:MOD
Posted Date:Feb 23, 2018
Category: Education and Training Services
Set Aside:N/A

Contracting Office Address



Please provide all required information in the attached pre-registration spreadsheet. The site visit is limited to 5 members. If you plan on brining more members to the one-on-one discussions, please add their information to the attached spreadsheet as well. If you have any questions please contact the POCs attached to this FBO posting. Please review the attached industry day notice and follow the instructions. If you have any questions please contact the POCs attached to this FBO posting. Request for Information (RFI) for Contract Undergraduate Pilot Training Support for United States Air Force (CUPT) This is an RFI in accordance with Federal Acquisition Regulation, 52.215-3 - Request for Information or Solicitation for Planning Purposes (Oct 1997). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Only United States companies will be considered for contract award. Introduction: 1. This RFI includes a description of the CUPT requirement, a Contractor Capability Survey which allows you to provide your companys capability, and Course Training Standards (CTS) (upon request through www.FBO.gov). 2. If, after reviewing these documents, you desire to participate in the market research, you should provide documentation that supports your companys capability in meeting these requirements. Failure to provide documentation may result in the Government being unable to adequately assess your capabilities. If you lack sufficient experience in a particular area, please provide details explaining how you would overcome the lack of experience/capabilities in order to perform that portion of the requirement (i.e., teaming, subcontracting, etc.) 3. Marketing materials are considered an insufficient response to this RFI. Please limit responses to no more than 30 pages, and identify a representative to support further Government inquiries and requests for clarification of the information provided, if needed. Respondents should indicate which portions of their responses are proprietary and should mark them accordingly. 4. Both large and small businesses are encouraged to participate in this Market Research. Joint ventures or teaming arrangements are encouraged. 5. The Government anticipates a Firm-Fixed-Price contract could come from these efforts. For purposes of this RFI, the North American Industry Classification System (NAICS) Code is 611512, Flight Training and the small business size standard is $27.5 Million in annual gross receipts. 6. AETC plans to host an Industry Day event following the RFI results (around March 2018 at Joint Base San Antonio-Randolph) in order to have further exchanges with industry. Details will follow with a subsequent posting on www.FBO.gov. Purpose: 1. We are conducting market research to: a. Determine the extent to which commercial sources are capable of conducting the operations associated with CUPT (flying operations, academics, aircraft maintenance, security, etc.)? b. Determine potential locations capable of supporting CUPT requirements. c. Determine efficiencies/cost savings which can be gained through different approaches to all aspects of the CUPT requirements? d. Determine a Rough Order of Magnitude (ROM) estimate pertaining to the cost and level of effort of this service. Description: Currently, the Air Force is experiencing a shortage of pilots across the total force. In order to grow the inventory required to close this gap over the next five to ten years requires an increase in pilot production in excess of the capacity of the existing UPT bases. One solution to temporarily increase capacity is to establish a contract training capability to augment the capacity of the existing structure. This contract training program will provide UPT training capacity to help increase the net production of pilots and reduce the pilot shortage. Scope: Beginning in 2019 CUPT will use a modified AETC UPT syllabus to produce 80-100 graduates per year in an UPT program, with the capability to produce up to 120 graduates per year. In this construct the contractor would provide training for Phase 1 (pre-flight ground training), Phase 2 (T-6 flight training), Phase 3 (T-38C flight training) and all associated academic and simulator training to comply with the modified AETC syllabus. USAF will provide T-6A and T-38C training aircraft as well as a modified syllabus for each Phase of training. USAF will provide on-site aircraft supply chain management and aircraft-specific support equipment (equipment that is normally only Government supplied). USAF students will procure their own lodging and food. CUPT will be located at the contractor provided location OR at a government provided location; ROMs should be developed for both options. Contractor provided location, at a minimum, should include two parallel runways: one 8,000ft and one 6,000ft as well as an auxiliary airfield, operating airspace within 100 miles, and ramp/hangar space to support T-6A and T-38C aircraft. USAF will provide oversight via Contracting Officer Representatives (CORs) for the overall program to include maintenance and operational oversight and student management, up to 34 personnel. Contractor Requirements: Contractor will provide: Instructor Pilots (IPs) and Maintenance personnel and conduct training in accordance with the AETC provided syllabus and Program Flying Training (PFT) guidance. Simulation devices (part task trainers, simulators, virtual reality, etc.) or equivalent capabilities to satisfy simulator syllabus events. The USAF will approve the intended devices to ensure that it satisfies the simulator requirements of the syllabus. Adequate aircraft shelters in the event of inclement weather. Security or arrange to have security provided for all on campus personnel, training facilities and aircraft IAW Department of Homeland of Security Risk Management Process: An Interagency Security Committee Standard, 2nd Edition 2016. Maintenance of all aircraft, facilities, and other property. • Maintenance will be responsible for all aspects of the organizational and intermediate-level maintenance operation, including, but not limited to: o Managing the full cycle of production by planning, scheduling, directing, and controlling all maintenance on assigned T-38C and T-6A aircraft in accordance with all AFIs and AETCIs, to include related support and training equipment o Performing on-and off-equipment maintenance (repairs, scheduled and unscheduled maintenance, inspections, Time Compliance Technical Orders (TCTOs), Time Change Items (TCls) and One Time Inspections (OTls)) on all assigned aircraft and support equipment. This includes, but is not limited to: J85 Jet Engine Intermediate Maintenance (JEIM) for T-38C, PT6A engine organizational maintenance for T-6A aircraft, industrial support services, aircraft systems back-shop maintenance support for avionics, electrical-environmental, fuel systems, aircrew egress systems, hydraulics, Aerospace Ground Equipment (AGE), fabrication shops (media blast, paint, sheet-metal, welding, machine, corrosion control), and Non Destructive Inspections (NDI) o Performing aircraft ground handling, launch and recovery, Pre-flight/Thru-flight/Basic Post flight, Hourly Post Flight, and Phase inspections o Providing Crashed, Damaged or Disabled Aircraft Recovery (CDDAR) o Performing off-station aircraft recovery and maintenance of disabled T-6A and T-38C aircraft, within the region identified in the contract o Performing maintenance data inputs into the Maintenance Information Systems (MIS), which includes, but is not limited to: Integrated Maintenance Data System (IMDS) and Comprehensive Engine Management System (CEMS) o Establishing and maintaining a formal compliance-oriented Quality Control Program (QCP) to ensure contract requirements are provided as specified, and employees comply with aircraft and equipment technical data and applicable AF directives o Developing and implementing a written Training Program to ensure employees are fully trained, task proficient and task certified prior to being declared position qualified for each aircraft and/or equipment servicing, towing and maintenance duty position Installation support to include crash/fire/rescue/ambulance or arrange to have crash/fire/rescue/ambulance services provided. Aircraft refueling capability or arrange to have aircraft refueling services provided. Segregated storage facility space for both T-38 (13,000 sq. ft.) and T-6 spares (7,000 sq. ft.), to include administration space for government employees (10-12) to manage T-38 spares and T-6 contractor personnel (5-8) to manage T-6 spare aircraft parts. All vehicles required for aircraft maintenance operations and crew transport. Summary: It is the Governments intention to identify sources that can meet the above criteria. All interested business concerns shall indicate interest in responding to this RFI by providing a completed Contractor Capability Survey (below) to 338 SCONS, Mr. Stephen Pritchett, stephen.pritchett@us.af.mil NLT 4:00 pm CST 28 Feb 18. Any questions about this RFI need to be submitted NLT 10 days prior to the RFI response due date. NOTE: This RFI is for research purposes only, no decision to pursue an acquisition or identification of a contracting organization to be responsible for an acquisition has been made. This information is for market research only. This is not a Request for Proposal (RFP), solicitation or an indication that the Government will contract for this requirement. The Government will not pay for information received in response to this RFI and is in no way obligated by the information received.  CONTRACTOR CAPABILITY SURVEY CUPT Part I. Business Information Please provide the following business information for your company/institution and for any teaming or joint venture partners: • Company/Institute Name: • Address: • Point of Contact: • CAGE Code: • Phone Number: • E-mail Address: • Web Page URL: • Size of business pursuant to North American Industry Classification System (NAICS) Code: Based on the above NAICS Code, state whether your company is: • Small Business (Yes / No) • Woman Owned Small Business (Yes / No) • Small Disadvantaged Business (Yes / No) • 8(a) Certified (Yes / No) • HUBZone Certified (Yes / No) • Veteran Owned Small Business (Yes / No) • Service Disabled Veteran Small Business (Yes / No) • System for Award Management (SAM) (Yes / No) • A statement as to whether your company is domestically or foreign owned (if foreign, please indicate the country of ownership). Part II. Capability Survey Questions General Capability Questions: 1. Describe briefly the capabilities of your current and planned facilities and the nature of the services you provide. Include a description of your staff composition and management structure. Also state whether or not your current and planned locations have ever received a Finding Of No Significant Impact as the result of a Government conducted Environmental Assessment (EA). 2. Describe your ability to modify your current facilities (if needed) to satisfy all aircrew and maintenance support requirements. 3. Describe your companys past experience on previous projects similar in complexity to this requirement. Include contract numbers, a brief description of the work performed, period of performance, agency/organization supported, and individual point of contact. 4. Describe your companys capability to provide security to the forecasted number of students, staff, aircraft, and facilities. 5. Describe your companys capability to perform all aircraft maintenance on required aircraft to include flight line launch and recovery, and all scheduled and unscheduled aircraft maintenance on aircraft and backshop supporting systems maintenance. 6. Describe your companys capability to perform all Aircrew Flight Equipment supporting functions. 7. What is your companys current and planned maximum student load at the current/planned location(s)? 8. Are there specific requirements in the documentation that we provide that would currently preclude your services from being a viable solution to our requirement? 9. What do you see as the biggest challenges to fulfilling the CUPT contract (Instructor Pilots, Maintenance Personnel, training area, ramp space, etc.)? 10. What provisions of the general requirements delineated in this RFI would you change to improve the training or make the operation more efficient? 11. How much time would you require to respond to an RFP for this effort? 12. Briefly describe your capabilities to finance, mobilize, and manage services contracts similar to this requirement. Specific Capability Questions: Concept 1. What is your overall concept for fulfilling this requirement? (The Government welcomes all forms of services or partnerships that could potentially be provided, in the vendors opinion is the best way to support the requirement.) Provide a training phase breakout and associated training time/flight hours for each phase. 2. Provide with your overall concept a ROM estimate for a 5-year and 10-year performance period. Ensure three separate ROMs are provided: one for a USAF provided location, one for a contractor provided location and one for a contractor provided location that includes lodging and food services for 100 students. 3. Where would you base the operation? What are the location(s) of current and planned facilities to include primary and aux airfields? What is the proximity of those facilities to an Air Force Base(s). How do you plan to meet the training airspace requirement (MOAs, low-level routes, traffic patterns, instrument approaches, etc.)? 4. Do you currently own or lease the facilities/training area you would propose (hangars, warehouse space, administrative offices, training classrooms)? If not, how do you intend to fulfill the facility/training area requirements? What is or will be the general configuration/layout? 5. How long of a mobilization period would be required from contract award to full operations? How do you plan to ramp-up to the 100 students/year requirement and how long will that take? Could incentives be utilized to expedite mobilization? Please explain. 6. What functions may be set-aside for subcontract opportunities? 7. What is your lead time for procuring T-6A & T-38C simulators/FTDs? 8. What innovations would you recommend that could improve flying training or reduce the time or costs required (e.g. more simulation versus flying)? 9. How many aircraft (T-6A & T-38C) would you require for full production of up to 120 students per year? 10. What Program Manager qualifications do you think are necessary to lead and manage an aircraft fleet and workforce the size of this effort? 11. How does your company plan to hire personnel for key leadership positions? 12. How would you structure performance incentives? What are the best performance incentives? Which service summary metrics would you suggest be incentivized? 13. What do you perceive as sufficient time to allow time for work force planning (hiring and training new personnel), how long prior to the start of a new Fiscal Year must the Government provide the flying hour program, training calendar, class schedule and student flow through publication of the Program Allocation (PA) document and the PFT document? Security 1. How do you intend to establish on-site physical security? How do you plan to provide the proper level of security to USAF resources (aircraft, personnel, equipment, etc.)? 2. How do you plan to provide an access control construct to the proposed site(s)? 3. How do you plan to increase/decrease security measures based on local threat analysis? Operations 1. How do you plan to provide crash/fire/rescue services and primary and aux fields? 2. How will you provide runway barriers? 3. How will you accomplish a go/no-go system? 4. How will you accomplish life support for flying equipment? 5. What Government Furnished Equipment do you believe you would need to meet this requirement? 6. How do you plan to fulfill the simulator training requirements (flying, simulators, virtual reality, cockpit trainers, etc.) 7. How do you plan to train your IPs to meet USAF IP standards? How do you plan to accomplish IP continuation training? 8. Annual flying hours change each fiscal year. How would you build flexibility into the contract in order to meet the change in flying hours? 9. If the government provides the flying hour program, training calendar, class schedule and student flow through publication of the Program Allocation document and the PFT within 60 days prior to the start of each FY, is that sufficient time to allow time for work force planning (hiring and training new personnel)? 10. Do you currently have sufficient instructors to meet this requirement? Of your current instructors, how much and how recent is their flying experience? What is your plan to acquire and retain enough IPs to meet the training requirement? How many IPs do you intend to employ for each phase of training? What methods of recruiting/training would you utilize to fill the positions? Do you think that a training program would be required in order to produce an adequate number of instructor pilots and/or maintenance personnel to fill this requirement? 11. How will you provide runway supervisory capability? What is your plan to provide a Runway Supervisory Unit for all of your airfields? Maintenance 1. What is your biggest concern with the Contract Maintenance workload for this effort? 2. Would you prefer Government issued tools or would you prefer providing tools using the Automated Tool Control System? 3. How will you provide a sufficiently trained aircraft maintenance workforce capable of meeting operational requirements starting on the first day of the period of performance? Throughout the entire period of performance? 4. For a contractor provided location, what would be your approach to providing facilities to support organizational and intermediate level maintenance? 5. What would be your approach to providing general back shop industrial equipment (non-aircraft specific: i.e. lathes, press brake, mechanical shears, tube benders, band saws)? 6. With an aging fleet, what efforts and processes would you employ to increase the health of the fleet? 7. The Air Force desires to improve the health of its fleet. How would you reduce the number of hangar queens and maintain Mission Capable rates? 8. What are your thoughts on effectiveness/efficiencies of the following spares and support equipment options: 1) contractor provided spares and support equipment, 2) contractor provided support equipment, Government provided spares, or 3) Government provided support equipment, spares, and Government management of this equipment? List of Abbreviations and Acronyms AETC - Air Education and Training Command AETCI - Air Education and Training Command Instruction AFI - Air Force Instruction AGE - Aerospace Ground Equipment CDDAR - Crashed, Damaged or Disabled Aircraft Recovery CEMS - Comprehensive Engine Management System COR - Contracting Officer Representative CTS - Course Training Standards CUPT - Contract Undergraduate Pilot Training EA - Environmental Assessment FTD - Flight Training Device IMDS - Integrated Maintenance Data System IP - Instructor Pilot JEIM - Jet Engine Intermediate Maintenance MIS - Maintenance Information System MOA - Military Operations Area MX - Maintenance NDI - Non-Destructive Inspection OTI - One Time Inspection PA - Program Allocation PFT - Program Flying Training QCP - Quality Control Program RFI - Request for Information RFP - Request for Proposal ROM - Rough Order of Magnitude TCI - Time Change Item TCTO - Time Compliance Technical Order UPT - Undergraduate Pilot Training USAF - United States Air Force Attachments Course Training Standards - available upon request through www.FBO.gov ______________________________________________________________________ Update 9 Feb 18 Answer to question 1 has been posed to this announcement ______________________________________________________________________ Update 16 Feb 18 Answers to questions 2 - 9 have been posted to this announcement The due date for RFI responses has been extended to 28 Feb 18 ______________________________________________________________________ Update 21 Feb 18 Answers to questions 10 - 11 have been posted to this announcement Heads up! Industry day is tentatively being scheduled to occur from 12 Mar - 14 Mar 18 here at JBSA-Randolph, TX. Further information regarding this event will be posted here as soon as it is available. An opportunity for further Q&A to the government from industry and vice versa will be afforded. In addition, we are planning for break-out sessions to facilitate individual "one-on-one" sessions between the government multi-functional team and individual contractors and/or contractor teams. ______________________________________________________________________ Update 23 Feb 18 Industry Day Notice Please review attached CUPT Industry Day Notice and follow instructions on submitting attached Pre-Registrations spreadsheet. If you have any questions please email Josphe Sitterly and Stephen Pritchett. POC Contact Info - joseph.sitterly.2@us.af.mil, stephen.pritchett@us.af.mil

Original Point of Contact

POC Stephen S. Pritchett, Phone: 2106527860, Joseph N. Sitterly, Phone: 2106527857

Place of Performance

To be determined., United States
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