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AE Improve Infrastructure Bldg 65 610-16-110 - Attachment

General Information

Document Type:FILE
Posted Date:Feb 02, 2018
Category: Architect and Engineering Services - Construction
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;Network Contracting Office 10;8888 Keystone Crossing;Suite 1100;Indianapolis IN 46240


This Architect/Engineer procurement is restricted to Service Disable Veteran Owned Small Business (SDVOSB) firms located within a 200 mile radius of the VA Northern Indiana Health Care System - Marion Campus, 1700 E 38th St, Marion, IN 46953. This requirement is being procured in accordance with the Selection of Architects and Engineers Statute as implemented in FAR Subpart 36.6. Applicable NAICS code is 541330 and small business size standard of $15 Million. The Architect Engineer (AE) firm shall provide architectural and design services necessary to furnish: professional services for 100% design for the project 610-16-110 Improve Infrastructure to Building 65 at VA Northern Indiana Health Care System, Marion Campus, 1700 E. 38th Street, Marion, IN 46953. The design will include Schematic Design, Design Development, Construction/Bid Documents per the A/E Design Submission Instructions Documents, Construction Administration Services, Technical Specifications and Cost Estimates. The project shall be designed based on the guides, manuals and planning criteria as described below: The A/E design firm shall furnish all necessary architectural and engineering resources to renovate the entire 1st floor and balconies of Building 65 at VA Northern Indiana Health Care System, Marion Campus. A/E design firm shall address the following: A/E design shall renovate the entire 1st floor and balconies of Building 65 at VA Northern Indiana Health Care System, Marion Campus: Remove and replace existing flooring finishes in all locations. Remove plaster in all locations and replace with gypsum board. Remove existing stain glass and repair for reinstallation. Existing frames for stained glass will need to be replaced. Existing furnishes located in both chapels will be reinstalled following construction completion. All other rooms shall be furnished with either new or reuse existing. VA will specify at a later date. Remove and replace all interior and exterior entrance doors and frames. Add additional electrical outlets and communication outlets as needed for a complete design. Provide a complete evaluation of all electrical and ensure it is in compliance with NEC. 8. Review existing restroom layouts and ensure they are in compliance with ABAA & VA Standards. C. A/E shall provide a preliminary construction duration time for planning purposes. This information shall be communicated to all bidders for their review and inclusion within their bids. It shall be communicated within the bid documents that the contractor will be required to review and provide any concerns regarding the projected construction duration. D. A/E will be responsible for complete functional design and provide biddable documents meeting all the requirements. All work shall be coordinated with upcoming and current project to prevent any duplication of efforts. A/E design is to comply with the following: 1. CFM s Sustainable Design Program and applicable sections of the Sustainable Design Manual, May 2014 available at http://www.cfm.va.gov/til/sustain.asp. 2. NFPA, OSHA, ANSI, JCAHO, NEC, EPA, VA and VA NIHCS regulations and standards as well as other applicable Federal, State and Local Code requirements, including BC. 3. Applicable sections of VA publications, "Planning Criteria for Medical Facilities", H-08-9; and "Equipment Guide List", H-08-5 4. VA Design Guides PG-18-12, Design Manuals PG-18-10, and Space Planning Criteria PG-18-9, which are available on the VA Technical Information Library at http://www.cfm.va.gov/til/. Additionally, the A/E shall incorporate HVAC System Controls and Design Considerations (June 2009) and VISN 11 Sustainability Issues with Design (Jan 2012) into design, and NFPA 101 Life Safety Code. 5. Applicable chapters of VA Master Construction Specifications will be prepared by the A/E, including any necessary adaptations. VA Construction Standards JH-08-3,VA HVAC Design Manual, VA Sustainable Design Manual, and, ASHRAE Standards (current edition), shall apply to specific design requirements. Particular attention is called to CD4, "Symbol Identification of Contract Drawings", and CD5, "Contract Drawings Requirements". Equipment symbols shall be in accordance with Handbook H-08-6, "Standard Drawing Details". Handbook H-08-4 shall be utilized to the greatest extent practicable. E. A/E shall be responsible to review existing conditions to locations planned for development. Existing site utility drawings are on file for reference only at the VA NIHCS for review by the A/E. Access to files shall be coordinated with the COR. These files are not to be utilized within the drawing set. F. A/E shall be required to provide a computerized Revit 2015 model throughout the design phase to adequately represent material, site conditions, etc. G. A/E shall develop a phasing plan and deduct bid alternates for project award which will be based on available funding for construction of $900,000.00. The A/E firm shall provide a preliminary construction schedule which shall include a timeline for projected outages highlighting the facility interruption time frame for each affected area. The A/E firm shall provide and present a detailed project work plan, including schedule, explicit phasing directions, space access and occupancy schedules, work schedules to include off-shift, weekend and holiday work requirements, staging and shop areas, construction waste management, infection and noise control, life safety compliance, wall material and finish schedules in areas where demolition of walls for access is required, work turnaround requirements, property protection and cleanup/restoration requirements. For equipment above ground level that requires lifting, a detailed site plan for lifting equipment, whether ground or air based, shall be provided, to include areas requiring evacuation, safety zones and demarcation, placement plans for ground-based equipment including load bearing capability of underground utility systems and soil suitability, overhead utility and obstruction avoidance, circulation plans to include routine and emergency access, pedestrian access control, and time of day/day of week definition to minimize patient care disruption. A detailed Inspection and Acceptance Testing plan will be developed to provide contractors with acceptance milestones and incremental punch list management direction during construction. The intent of this plan is to provide an orderly method for the VA COR to periodically recognize beneficial use of the completed elements of work. The Inspection and Acceptance Testing Plan shall include all requirements for a complete testing and commissioning by a third party firm of all systems affected by this project. As part of this Plan, the requirements for commissioning shall direct the construction contractor that all commissioning work will be performed in accordance with VA standards. Anticipated time for completion of design is approximately 196 calendar days including time for VA reviews. NOTE: A/E shall be responsible for conducting site visits for the purpose of data gathering, investigation and documentation of all existing conditions. Perform such investigations as required to accurately verify all existing conditions. Do not rely solely upon as built drawings. VA personnel will provide assistance with investigating the project site where prior experience with equipment and utilities will produce an appreciable advantage. The A/E firm shall be responsible for site review of the existing facility in order to field verify the owner s existing documents and as-built drawings. Any modifications that are required to be made as a result of the site review shall be communicated to VA and corrected by the A/E firm. In accordance with VAAR 836.204(e), the estimated magnitude of the resulting construction price range is estimated to be between $500,000 and $1,000,000. Prospective firms are reminded that in accordance with VA Acquisition Regulation (VAAR) 852.219-10, at least 50 percent of the cost of personnel for contract performance of the contract shall be spent for employees of the SDVOSB concern or employees of other eligible service-disabled veteran-owned small business concerns. See VAAR Clause 819.7003 for eligibility requirements regarding Service Disabled Veteran Owned Small Business or Veteran Owned Small Business Set-Asides. Federal Acquisition Registrations require that federal contractors register in the Central Contractor Registration (CCR) database at www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their qualifications package. SUBMISSION REQUIREMENTS: Qualified SDVOSB A-E firms are required to respond if interested by submitting one (1) original completed Standard Form 330 qualification package Parts I and II to include all consultants (form available on-line at: http://www.gsa.gov/portal/forms/download/116486) In Section H of Part 1 include information regarding the firms estimating effectiveness (estimated costs vs. actual costs), an organizational chart of the firm, a design quality management plan, and past compliance with performance schedules (original design schedule vs. actual design completion time) for each key design project listed in Section F. All submissions must be bound in some manner (spiral, wire, binder, etc) and include a CD copy of the Standard Form 330 submittal. Prospective firms are required to address all selection criteria within submitted SF330 packages using additional pages as required. Selection criteria shall be in accordance with Federal Acquisition Regulation (FAR) Part 36.602-1 and VA Acquisition Regulation (VAAR) Part 836.602-1 as follows: 1. Professional qualifications necessary for satisfactory performance of required services: The qualifications of all individuals which will be used for these services, including the Project Manager, key personnel and any consultants, will be examined. 2. Specialized Experience: Including technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials. 3. Professional Capacity: Ability for the firm in the designated geographic area of the project to accomplish the work in the required time. 4. Past Performance on contracts with the Federal Government, Department of Veterans Affairs and private industry in terms of cost control, quality of work and compliance with performance schedules. Limit past project references to those within the same scope as this advertisement. 5. Geographic Location and Facilities of Working Offices. Location in the general geographic area of the project and knowledge of the locality of the project. The proximity of each firm which would provide the professional services and familiarity with the area in which the project is located will be evaluated. This criterion will apply to the offices of both the Prime Firm and any Consultants. (In accordance with VAAR 805.207, the geographical area is limited to a 200 driving mile radius of Marion, Indiana). 6. Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness. 7. Record of significant claims against the firm because of improper or incomplete architectural and engineering services. 8. Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team. FAILURE TO CLEARLY ADDRESS ALL EIGHT LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW MAY RESULT IN REJECTION OF SF330. Completed SF330s shall be sent to: NCO 11 Contracting Office, Attn: Jeff Hairston, 8888 Keystone Crossing, Suite 1100, Indianapolis, IN 46240, no later than 3:00 p.m. EST, March 7, 2018. Outer envelope or packaging shall clearly identify Solicitation number 36C25018R0260. Any request for assistance with submission or other procedural matters shall be submitted via email only (Jeffery.hairston@va.gov). No faxed or emailed SF330s will be accepted. After the evaluation of submissions in accordance with the evaluation criteria listed herein, a short list of three or more of the most highly qualified firms will be chosen for interviews to present their approach to the design to arrive at selection of the firm to enter into negotiations. Award of a Firm Fixed Price contract is anticipated by July/August 2018. This is not a request for proposal. The Government will not pay for nor reimburse any costs associated with responding to this advertisement. The Government is under no obligation to award a contract as a result of this advertisement.

Original Point of Contact

POC Jeffery Hairston, Contract Specialist

Place of Performance

1700 E. 38th St., Marion, IN
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