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Removal and replacement of the elevator jack for building 7 elevator P2 - Attachment

General Information

Document Type:FILE
Posted Date:Dec 04, 2017
Category: Maintenance, Repair and Rebuilding of Equipment
Set Aside:N/A

Contracting Office Address

Network Contracting Office Albany;Department of Veterans Affairs;20 Madison Ave Extension;Albany NY 12203


Page 1 of 8 Page 1 of 8 Page 1 of 8 COMBINED SYNOPSIS/SOLICITATION ELEVATOR JACK REPLACEMENT SERVICES AT THE LYONS VA MEDICAL CENTER (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.5 Simplified Procedures for Certain Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number 36C24218Q0118. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88-1. (iv) This procurement is being issued as a total service disabled veteran owned small business set aside. The North American Industry Classification System (NAICS) code is 811310, Other Services to Buildings and Dwellings with a small business size standard of $7.0 Million. (v) The Contractor shall provide pricing Elevator Jack Replacement Services. See table below: (contractor may use alternate document for providing pricing) PRICING FOR Elevator Jack Replacement Services Line Item DESCRIPTION ESTIMATED QUANTITY UNIT TOTAL PRICE 0001 Labor for Removal and replacement of the elevator jack for building 7 elevator P2 including new PVC liner and disposal of old oil and jack. HRS 0002 Materials for for Removal and replacement of the elevator jack for building 7 elevator P2 including new PVC liner and sand and disposal of old oil and jack. JB TOTAL PRICE (vi) Description of requirement Department of Veterans Affairs VA New Jersey Health Care System 151 Knollcroft Rd. LYONS, NEW JERSEY 07939 Description/Specifications Statement of Work GENERAL INFORMATION Title of Project: Removal and replacement of the elevator jack for building 7 elevator P2 including new PVC liner and disposal of old oil and jack. Elevator is 5000 lb. capacity, installed in 1991 with a 6 piston, ESCO Machine Equipment. Background: Required for proper vertical transportation of Patients, staff, and supplies to all floors in this building. Scope of Work: The Vendor will provide all labor, materials, equipment, tools, supplies, and supervision to complete installation of elevator jack. Located at VANJHCS, Lyons Campus, 151 Knollcroft Rd. Lyons, New Jersey 07939; Building 7. The replacement jack is a, double bottom jack with a PVC liner. It will meet ANSI Code and will match the existing elevators speed and capacity/weight. Performance Period: Working hours are from 7:30am-4:00pm Monday-Friday except on Federal Holidays. A schedule will be set upon contract award by the COR, and is expected to be completed within 30 days of notice of award.                             GENERAL REQUIREMENTS           Contractor Shall: Provide all necessary labor and materials to remove old elevator jack, prep site and install new elevator jack. Contractor shall: Raise elevator car to second floor and clamp any other devices to secure car safely in position. Remove existing elevator jack, liner, and any and all contaminated sand in the liner as per any and all local, state, and or federal codes. Install new elevator jack, including PVC Liner, and sand. Inspection of work and complete operation of elevator and all related systems including but not limited to proper levels of all fluids, safety equipment, brakes, locks, door operators, etc. will be conducted by VA COR or COR appointed personnel. No invoices will be processed in absence of this review. Review is to be conducted prior to contractor personnel leaving the facility.    Upon completion ensure that all debris is cleaned up and removed from VA premises by FINAL. Final inspection and approval from COR is required.   All work will be performed in accordance with latest edition of Federal, State, Local applicable codes as well as Occupational, Safety and Health Administration (OSHA) Standards. Lock Out, Tag Out (LOTO) Procedures will be strictly adhered as per all local, state, and federal codes. Any use of welders, cutting torches or related equipment for removal and or installation will require a burn permit from the Fire Department. Contractor shall verify all dimensions and conditions in the field. Discrepancies between actual conditions or specification shall be reported to the (COR) in writing for clarification. Work shall not proceed until such clarification has been received.                         SPECIFIC MANDATORY TASKS AND ASSOCIATED DELIVERABLES Provide a list of all workers, with a copy of their driver s license or other acceptable picture ID. Provide all employees a laminated copy of a picture ID with a lanyard or acceptable clip device, ID must be worn in a visible location at all times while on campus. Provide a copy of 30 hour OSHA safety course certification. Ensure an OSHA competent person is on-site for all aspects of the project. Contractor will be required to comply with OSHA safety standards including lock-out-tag-out procedures. Contractor will remove any debris from area daily. All equipment and materials will be warranted for a period no less than 1 year upon full completion and acceptance of work. SCHEDULE FOR DELIVERABLES To be de CHANGES TO STATEMENT OF WORK          Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. REPORTING REQUIREMENTS N/A TRAVEL [if applicable] N/A GOVERNMENT RESPONSIBILITIES [if applicable] A designated VA point of contact (POC) will be delegated the duties of inspecting the full functionality of the elevator after service is complete. This inspection shall occur upon commencement of the service and prior to the departure of the service technicians. This inspection is mandatory and no invoice processing shall occur prior to this inspection. CONTRACTOR EXPERIENCE REQUIREMENTS All work shall be performed by competent personnel, experienced and qualified to work on the specific equipment. Contractor shall provide certification as required by the Joint Commission on the Accreditation of Healthcare Organizations (JCAHO) that all personnel authorized to maintain the equipment specified by the contract are competent and able to perform all duties listed under the terms of the contract. All work performed shall be first class in accordance with good manufacturing practices. CONFIDENTIALITY AND NON DISCLOSURE IT IS AGREED THAT: The preliminary and final deliverables, all associated working papers, and other material deemed relevant by VA which have been generated by the contractor in the performance of this task order, are the exclusive property of the U.S. Government and shall be submitted to the CO at the conclusion of the task order. The CO will be the sole authorized official to release, verbally or in writing, any data, draft, deliverables, final deliverables, or any other written or printed materials pertaining to this task order. No information shall be released to the contractor. Any request for information relating to this task order, presented to the contractor, shall be submitted to the CO for response. CONTRACTOR PERSONNEL SCEURITY REQUIREMENTS N/A Contracting Office Address: VISN 2 Network Contracting Office - Albany 20 Madison Ave Extension Albany, New York 12203 Place of Performance: New Jersey Health Care System Lyons Campus Building #7 151 Knollcroft Rd. Lyons, New Jersey 07939 (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items (MARCH 2016), applies to this acquisition. All offers must reference: solicitation number for this requirement as 36C24218Q0118 Name, address and telephone number of offeror Technical description of services to be performed in accordance with the Statement of Work Price Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation will be excluded from consideration. The following provisions are included as addenda to FAR 52.212-1: 52.204-16 Commercial and Government Entity Code Reporting (July 2016) 52.204-22 Alternative Line Item Proposals 52.233-2 Service of Protest (Sep 2006) 852.209-70 Organizational Conflicts of Interest (JAN 2008) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCTOBER 2014), applied to this acquisition. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: Award shall be made to the contractor whose quotation offers the lowest priced technically acceptable to the government, considering technical capability, past performance, and price. The government shall evaluate information based on the following evaluation criteria: Technical capability to meet all of the requirements of the SOW, please provide a maximum 5 page capability statement. Offers for partial requirement will not be evaluated and will be deemed non-responsive upon receipt. Price: Vendor s price must be fair and reasonable as determined by Contracting Officer s price analysis. Past Performance: Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process. Offerors should send their listed private sector references a letter, authorizing the reference to provide past performance information to the Government. The contractor s past performance will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in PPIRS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating. (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. This requirement includes options executed under FAR 52.217-8. The government will evaluate prices for the option under FAR 52.217-8 by using the last year s option prices to calculate the price for six months of efforts, and adding that amount to the base and other option years to arrive at the total. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013 CL-120 Supplemental Insurance Requirements 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (JAN 2008) 852.232-72 Electronic Submission Of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) 001AL-11-15- A Limitations on Subcontracting Monitoring and Compliance (JUNE 2011) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jul 2013) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Aug 2013) 52.219-8 Utilization of Small Business Concerns (Oct 2014) 52.219-28 Post Award Small Business Program Representation (Jul 2013) 52.219-27 Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Nov 2011) 52.222-3 Convict Labor (June 2003) 52.222-19 Child Labor Cooperation with Authorities and Remedies (Jan 2014) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (Jul 2014) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-34, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-55, Minimum Wages Under Executive Order 13658 (DEC 2015). (xiii) The Service Contract Act of 1965 does apply to this procurement, the applicable wage determination is attached to this combined synopsis/solicitation (xiv) N/A (xv) This is an open-market total service disabled veteran owned small business set-aside combined synopsis/solicitation for Elevator Jack Replacement Services at Lyons VA Medical Center as defined herein.    The government intends to award a contract as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s). Quotes received without this statement will be assumed to infer that terms and conditions are acceptable without modification, deletion or addition. Submission shall be received not later than 4:00 PM EST, Tuesday December 12, 2017. The government shall only accept electronic submissions via email, please send all quotations to Anthony.Murray2@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). RFI s will not be accepted after Friday December 8, 2017 @12:00pm EST. (xvi) Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to Anthony Murray, Contracting Officer, 518-626-6138; Anthony.Murray2@va.gov.

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