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OPTION - MultiFunction Devices - DR4344- California Wildfires

General Information

Document Type:MOD
Posted Date:Nov 01, 2017
Category: Office Machines, Text Processing Office Machines, Text Processing Equipment
Set Aside:N/A

Contracting Office Address

1111 Broadway, Oakland, CA 94607

Description

CANCELLATION NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The solicitation number is 4344DRCAB00008 and is issued as an invitation for bids (IFB), unless otherwise indicated herein. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. The associated North American Industrial Classification System (NAICS) code for this procurement is 2005-95 with a small business size standard of $32.50M. This requirement is a [ Small Business ] set-aside and only qualified offerors may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2017-10-20 14:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Rohnert Park, CA 94928 The DHS Federal Emergency Management Agency requires the following items, Meet or Exceed, to the following: Base Period of Performance: 11/01/2017 - 01/31/2018 LI 001: Base Period: 11/01/2017 - 1/31/2018 Black and White Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: 45-70 PPM Capacity: 2000+ pages Includes pick-up and delivery. HARD DRIVE REMOVAL AT END OF LEASE., 1, EA; LI 002: Base Period: 11/01/2017 - 1/31/2018 Color Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 5,000 copies monthly, toner, staples, maintenance. Electrical adapters if required. Minimum Print Requirements: 30 - 45 PPM Capacity: 2000+ pages HARD DRIVE REMOVAL AT END OF LEASE., 1, EA; LI 003: Base Period: 11/01/2017 - 1/31/2018 Overages for all printers - Not to exceed 10,000 additional/per machine/month., 90000, EA; Option 1 Period of Performance: 02/01/2018 - 04/30/2018 LI 001: Option Period I: 2/1/2018 - 4/30/2018 Black and White Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required., 1, EA; LI 002: Option Period I: 2/1/2018 - 4/30/2018 Color Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 5,000 copies monthly, toner, staples, maintenance. Electrical adapters if required., 1, EA; LI 003: Option Period I: 2/1/2018 - 4/30/2018 Overages for all printers - Not to exceed 10,000 additional/per machine/month., 90000, EA; Option 2 Period of Performance: 05/01/2018 - 07/31/2018 LI 001: Option Period II: 5/1/2018 - 7/31/2018 Black and White Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required., 1, EA; LI 002: Option Period II: 5/1/2018 - 7/31/2018 Color Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required., 1, EA; LI 003: Option Period II: 5/1/2018 - 7/31/2018 Overages for all printers - Not to exceed 10,000 additional/per machine/month., 90000, EA; Option 3 Period of Performance: 08/01/2018 - 10/31/2018 LI 001: Option Period II: 8/1/2018 - 10/31/2018 Black and White Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required., 1, EA; LI 002: Option Period II: 8/1/2018 - 10/31/2018 Color Multi-function device - with copier, printer, scanner, email capabilities. Network capable, duplex copier. Includes: 10,000 copies monthly, toner, staples, maintenance. Electrical adapters if required., 1, EA; LI 003: Option Period III: 8/1/2018 - 10/31/2018 Overages for all printers - Not to exceed 10,000 additional/per machine/month., 90000, EA; Solicitation and Buy Attachments ***Question Submission: Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Buyer to respond. Questions must be submitted by using the Submit a Question feature at www.fedbid.com. Questions not received within a reasonable time prior to close of the solicitation may not be considered.*** For this solicitation, DHS Federal Emergency Management Agency intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. An Offeror may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. DHS Federal Emergency Management Agency is taking this action in an effort to improve both vendor access and awareness of requests and the agencys ability to gather multiple, competed, real-time bids. All responsible Offerors that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Offerors that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Offerors that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Offerors may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should offerors require additional clarification, notify the point of contact or FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. All eligible bidders can bid however preference for award will be given to the lowest priced, technically acceptable, responsive and responsible local bidder residing within disaster declaration 4344DR-CA as defined by FAR 52.226-3c. If the offeror does not meet representation criteria of FAR 52.226-3c, they shall furnish documentation to support its representation IAW FAR 52.226-3d. (a) Set-aside area. The area covered in this contract is: The counties identified by FEMA Disaster Declaration California Wildfires (DR-4344)- which includes the counties of: Butte, Lake, Mendocino, Napa, Nevada, Orange, Solano, Sonoma, and Yuba. (b) Representations. The offeror represents that it [ ] does [ ] does not reside or primarily do business in the set-aside area. (c) An offeror is considered to be residing or primarily doing business in the set-aside area if, during the last twelve months (1) The offeror had its main operating office in the area; and (2) That office generated at least half of the offerors gross revenues and employed at least half of the offerors permanent employees. (d) If the offeror does not meet the criteria in paragraph (c) of this provision, factors to be considered in determining whether an offeror resides or primarily does business in the set-aside area include (1) Physical location(s) of the offerors permanent office(s) and date any office in the set-aside area(s) was established; (2) Current state licenses; (3) Record of past work in the set-aside area(s) (e.g., how much and for how long); (4) Contractual history the offeror has had with subcontractors and/or suppliers in the set-aside area; (5) Percentage of the offerors gross revenues attributable to work performed in the set-aside area; (6) Number of permanent employees the offeror employs in the set-aside area; (7) Membership in local and state organizations in the set-aside area; and (8) Other evidence that establishes the offeror resides or primarily does business in the set-aside area. For example, sole proprietorships may submit utility bills and bank statements. (e) If the offeror represents it resides or primarily does business in the set-aside area, the offeror shall furnish documentation to support its representation if requested by the Contracting Officer. The solicitation may require the offeror to submit with its offer documentation to support the representation. FEMA may relocate copiers from one location within the building to another with 24 hour notice to vendor. Vendor may choose to prepare, relocate and/or re-install the machine but at no extra charge. FEMA will not make repairs nor alterations to the machines beyond clearing paper jams and adding toner cartridges. FEMA is self-insured. Vendor may submit claim for damage to machines beyond normal wear and tear if caused by abuse in accordance with FAR 52.212-4. Payment is not guaranteed as a result of claim submission. Equipment must be fully operational but does not have to be new. This is a rental with no third-party financing. It is not a lease-to-own. There is no requirement to remove any pre-existing equipment. Bid MUST be good for 30 calendar days after close of Buy. Shipping must be free on board (FOB) destination CONUS (Continental U.S.), which means that the seller must deliver the goods on its conveyance at the destination specified by the buyer, and the seller is responsible for the cost of shipping and risk of loss prior to actual delivery at the specified destination. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov. Registration must be "ACTIVE" at the time of award. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.225-13, 52.232-34. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 7 calendar days. (a) The Government may extend the term of this contract by written notice to the Contractor within 1 calendar day; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 7 calendar day before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 18 months.

Original Point of Contact

POC Name: Client Services, Title: Client Services, Phone: 1.877.933.3243, Fax: 703.422.7822

Place of Performance

Address:
Rohnert Park, CA 94928
94928,
Link: FBO.gov Permalink
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