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The Definition, Procurement and Supervision of the Implementation of an Enterprise Resource Planning (ERP) System for Electricity Company of Ghana (ECG)

General Information

Document Type:SNOTE
Posted Date:Oct 10, 2017
Category: Architect and Engineering Services - Construction
Set Aside:N/A

Contracting Office Address

Millennium Challenge Corporation, MCC, Washington DC, 1099 Fourteenth St NW, Suite 700, Washington, District of Columbia, 20005, United States


The Republic of Ghana and the United States of America acting through the Millennium Challenge Corporation (“MCC”) have entered into a Millennium Challenge Compact on August 5, 2014 under which MCC will provide funding to the Government of Ghana (the “Government”), in an amount not to exceed Four Hundred and Ninety-Eight Million, Two Hundred Thousand United States Dollars (US$ 498,200,000) (“MCC Funding”) to facilitate poverty reduction through economic growth (the “Compact”). Pursuant to the terms of the Compact, the Government committed to provide funding as a Government contribution to support implementation of the Compact in an amount equal to no less than seven and one-half percent (7.5%) of the amount of funding provided by MCC in the Compact (the “Government Contributions”). The Government of Ghana (“GoG”), acting through the Millennium Development Authority (“MiDA” or “MCA Entity”), intends to apply a portion of the MCC Funding to eligible payments under a contract for which this Request for Proposals (“RFP”) is issued. Any payments made by the MCA Entity under the proposed contract will be subject, in all respects, to the terms and conditions of the Compact and related documents, including restrictions on the use and distribution of MCC Funding. No party other than the Government and the MCA Entity shall derive any rights from the Compact or have any claim to the proceeds of MCC Funding. The Compact and its related documents can be found on the MCC website (www.mcc.gov) and on the website of the MCA Entity. The goal of the Compact program is to reduce poverty through economic growth in Ghana. The objectives of the Compact program are to (a) Increase private sector investment and productivity and profitability of micro, small, medium and large scale businesses; (b) Increase employment opportunities for men and women; and (c) Raise earning potential from self-employment and improved outcomes for men and women. The Program consists of six (6) projects: (i) the ECG Financial and Operational Turnaround Project; (ii) the NEDCo Financial and Operational Turnaround Project; (iii) the Regulatory Strengthening and Capacity Building Project; (iv) the Access Project; (v) the Power Generation Sector Improvement Project; and (vi) the Energy Efficiency and Demand Side Management Project. MCC’s assistance will be provided in a manner that responds to constraints to economic growth by aiming to improve the reliability and quality of power in Ghana. The Compact Program will be executed over a period of five (5) years upon Entry into Force (EIF) of the Compact on 6th September, 2016. This IFB follows the General Procurement Notice that appeared in dgMarket on and UNDB Online on 3rd October, 2017, the MiDA website www.mida.gov.gh on 3rd October, 2017, and local newspapers, Business & Financial Times, Ghanaian Times and Daily Graphic on 5th, 6th and 9th October, 2017 respectively. The MCA Entity now invites proposals from legally constituted consulting firms to provide the consultant services referenced above (“Proposals”). More details on these consultant services are provided in the Terms of Reference. This RFP is open to all eligible entities (“Consultants”) who wish to respond. Subject to restrictions noted in the RFP, consultants may associate with other consultants to enhance their capacity to successfully carry out the assignment. The consultant services, and the contract expected to be awarded, are divided into the following Phases: 1. A Base Contract Period of 68 weeks; and 2. An Option Period of 104 weeks A Consultant will be selected under the Quality and Cost Based Selection (QCBS) method, the evaluation procedure for which is described in sections of the RFP in accordance with “MCC Program Procurement Guidelines” which are provided on the MCC website (www.mcc.gov/ppg). The selection process, as described, will include a review and verification of qualifications and past performance, including a reference check, prior to the contract award. The RFP includes the following Sections: PART 1 – PROPOSAL AND SELECTION PROCEDURES Section I Instructions to Consultants This section provides information to help potential Consultants prepare their Proposals; it also provides information on the submission, opening, and evaluation of Proposals and on the award of the proposed contract. Section II Proposal Data Sheet This section includes provisions that are specific to this procurement and that supplement Section I, Instructions to Consultants. Section III Qualification and Evaluation Criteria This section specifies the qualifications required of the Consultant and the criteria to be used to evaluate the Proposal. Section IV A Technical Proposal Forms This section provides the Technical Proposal Forms which are to be completed by a potential Consultant and submitted in a separate envelope as part of a potential Consultant’s total Proposal. Section IV B Financial Proposal Forms This section provides the Financial Proposal Forms which are to be completed by a potential Consultant and submitted in a separate envelope as part of a potential Consultant’s total Proposal. Section V Terms of Reference This Section includes the detailed Terms of Reference that describe the nature, tasks, and duties of the consulting services to be procured. PART 2 – CONDITIONS OF CONTRACT AND CONTRACT FORMS Section VI Contract Agreement and General Conditions of Contract This section contains the form of Contract proposed to be entered into between the MCA Entity and Consultant. Section VII Special Conditions of Contract and Annexes to Contract This section contains the form of those clauses of the Contract that supplement the GCC and that are to be completed by MCA Entities for each procurement of Consulting Services. This section also includes an Annex to the Contract (Annex B: Additional Provisions) that contains provisions that are a part of the Government’s and the MCA Entity’s obligations under the Compact and related documents which, under the terms of the Compact and related documents, are required to be transferred onto any Consultant, Sub-Consultant or Associate who partakes in any MCC-funded procurement. A Pre-Proposal Meeting will be held in the conference room of Apex Bank Head Office, No 5, 9th Road, Gamel Abdul Nasser Avenue, South Ridge, Accra on 24th October, 2017 at 10:00 hours as specified in the Proposal Data Sheet, (“PDS”), Section II of this RFP. Attendance is strongly advised for all prospective Consultants or their representatives but is not mandatory. Prospective Consultants interested in submitting a Proposal should send an e-mail, giving full contact details of the Consultant, to the MiDA Procurement Agent at paghana@charleskendall.com. This will ensure that the Consultants receive updates regarding this RFP. Before applying, interested consultants should review the Terms of Reference, which are in the Request for Proposals (RFP) Document. The RFP will be issued on application to the MiDA Procurement Agent, Millennium Development Authority, 3rd Floor, Heritage Tower, 6th Avenue, Ridge West, Accra, Ghana, at paghana@charleskendall.com. Proposals must be delivered to the address and in the manner specified in the PDS ITC 17.5, no later than 17th November, 2017 at 15:00 hours local time in Ghana. Consultants should be aware that distance and customs formalities may require longer than expected delivery time. Late Proposals will not be accepted under any circumstances and will be returned unopened at the written request and cost of the Consultant. Please note that electronic Proposals shall not be accepted. Procurement Agent For Millennium Development Authority 3rd Floor, Heritage Tower 6th Avenue, Ridge West Accra, Ghana For Specific Procurement Notice, please visit: https://mcc.dgmarket.com/tender/17078179 DISCLAIMER: THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. FOR UPDATES ON THIS SOLICITATION, PLEASE FOLLOW THE FULL ANNOUNCEMENT AT THE LINK PROVIDED. THIS PROCUREMENT IS NOT CONDUCTED UNDER THE FEDERAL ACQUISITION REGULATIONS, IS NOT ADMINISTERED BY THE US GOVERNMENT, AND THE RESULTING AWARD WILL BE MADE BY THE COUNTRY INDICATED IN THE FULL ANNOUNCEMENT. FOR MORE INFORMATION ON THIS PROCUREMENT, PLEASE CONTACT THE PERSON NAMED IN THE FULL ANNOUNCEMENT.

Original Point of Contact

POC Grant Knutson, Phone: 2027726495

Place of Performance

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