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Pitney Bowes- Rental/Maintenance notice of intent to sole source - Attachment

Pitney Bowes- Rental/Maintenance notice of intent to sole source - Attachment

General Information

Document Type:FILE
Posted Date:Sep 07, 2017
Category: Lease or Rental of Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639


The Department of Veterans Affairs, VISN 7, Dorn VA Medical Center located at 6439 Garners Ferry Road, Columbia, SC 29209 intends to award a new contract for maintenance / rental agreement for Pitney Bowes Equipment to Pitney Bowes, Vendor Code 14144, 104 Corporate Boulevard, Suite 415, VM-800, West Columbia, SC 29169. The resultant contract which shall be issued on or before September 30, 2017 will include a base year and four (4) additional option year periods for a total of five (5) contract years. Furthermore, this is formal notification that a formal modification will be issued within the 1st quarter of the year 2018 under this new contract to Pitney Bowes. The purpose of this modification will be to add two (2) additional new machines that are currently under warranty by Pitney Bowes which will expire on 1 October 2018. Interested persons may identify their interest and capability to respond to the requirement or submit proposals. This notice of intent is not a request for competitive proposals or a solicitation for offers. However, parties interested in responding to this notice shall submit technical data, including cost, sufficient to determine capability in providing the same product to either Cynthia.Machuca@va.gov or Jeffrey.West3@va.gov by September 11, 2107 no later than 5pm EST. All capability statements received by the closing date of this notification of this synopsis will be considered by the Government. Information received will normally be considered solely for the purpose of determining whether to conduct a competitive procurement. This acquisition is being conducted under FAR Part 12 commercial procedures. There are no set-aside restrictions for this requirement. The intended procurement will be classified under North American Industry Classification System (NAICS) 532420- Office Machinery and Equipment Rental and Leasing. This is for informational purposes only and not to be considered as a commitment by the Government. Any information submitted to this notice of intent is voluntary. Statement of Work Mail Metering (Pitney Bowes Send-Suite) System 1. REQUIREMENT: To performance maintenance and repairs on Pitney Bowes mail metering equipment, utilized daily here at Dorn VA Medical Center and the Greenville Outpatient Clinic. 2. BACKGROUND: This equipment is no longer under warranty and this contract is needed for the vendor to perform maintenance and repairs on Pitney Bowes mail metering equipment, utilized daily here at Dorn VA Medical Center and the Greenville Outpatient Clinic. 3. PERIOD OF PERFORMANCE: Period of performance; Base year + 4 option years. Service is to be performed during Mailroom operation hours Monday-Friday 0730am-4:00pm. Base Year: 1 October 2017 30 September 2018 1st Option Period 1 October 2018 30 September 2019 2nd Option Period 1 October 2019 30 September 2020 3rd Option Period 1 October 2020 30 September 2021 4th Option Period 1 October 2021 30 September 2022 4. PLACE OF PERFORMANCE: Dorn VA Medical Center, 6439 Garners Ferry Rd, Columbia, SC 29209 and Greenville Outpatient Clinic at 41 Park Creek Drive, Greenville, SC 29605. 5. PERFORMANCE REQUIREMENTS: Contractor will perform quarterly preventive maintenance(PMs) on equipment and any required repairs and replacement parts. All supplies and parts that is needed for repairs will need to provide the government. All services and repairs will be monitored for completeness and operational. Service calls need to be responded to by the next business day, replace parts needs to be replaced after identified within 24 hours. 6. INVOICES: a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:               Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP 9. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. 10. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

Original Point of Contact


Place of Performance

Link: FBO.gov Permalink
Link: FBO.gov Permalink
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