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521-18-1-5128-0002 Shredding Service (VA-17-109968) Base Plus 4 Contract Request| - Attachment

General Information

Document Type:FILE
Posted Date:Sep 07, 2017
Category: Professional, Administrative and Management Support Services
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;Birmingham VA Medical Center;700 South 19th Street;Birmingham AL 35233

Description

(i) This is a combined synopsis/solicitation for Document Destruction Services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. A firm-fixed price is anticipated. (ii) The solicitation number is VA247-17-Q-1107 and is issued as a request for quotation (RFQ). (iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95 (iv) This solicitation is 100% Set Aside for Service-Disabled Veteran-Owned Small Businesses and the associated NAICS code 561210 has a small business size standard of $38.5m (v) Contract Line Item Numbers (CLINs): This is a complete service contract for Document Destruction Services at the Department of Veterans Affairs Medical Center (DVAMC) Birmingham, Alabama and listed administrative buildings and clinics located throughout Central Alabama. This contract is for a base year and 4 option years to cover the Document Destruction Services for each of the years. Contractor will provide at contractor s expense all tools, materials, supplies, equipment and labor to perform the work. ** Full statement of work is attached ** TOTAL PRICING FOR BASE YEAR: $ _______________________________________ TOTAL PRICING FOR OPTIONAL YEAR 1: $ _________________________________ TOTAL PRICING FOR OPTIONAL YEAR 2: $ _________________________________ TOTAL PRICING FOR OPTIONAL YEAR 3: $ _________________________________ TOTAL PRICING FOR OPTIONAL YEAR 4: $ _________________________________ CLIN # CLIN DETAILS: BASE YEAR QTY OF CONSOLES QTY UNIT OF ISSUE UNIT PRICE: EXTENDED PRICE: 0001 Birmingham VA Medical Center, 700 South 19th Street, Birmingham, AL 35233, Estimated number of lockable consoles: 219, Pick-up: Once Weekly on mutually agreed upon day (excluding federal holidays) 216 12 MONTH(S)     0002 Guntersville CBOC, Hours of operation: 7:30 - 4:30, Monday - Friday, 101 Judy Smith Drive, Guntersville, AL 35976. Estimated number of lockable consoles: 3. Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     0003 Anniston/Oxford CBOC, Hours of operation: 7:30 - 6:00, Monday - Friday, 96 Ali Way Creekside South. Estimated number of lockable consoles:    4. Pick-up: Twice a month, on days mutually agreed (excluding federal holidays) 4 12 MONTH(S)     0004 Bessemer CBOC (Outpatient), Hours of operation: 8:00 - 4:30, Monday - Friday. 975 9th Avenue, SW-Suite 400 at UAB West Medical Center West, Bessemer, AL 32055. Estimated number of lockable consoles: 4, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     0005 Bessemer CBOC (Prosthetics) Hours of operation: 8:00 - 4:30, Monday - Friday. 700 Memorial Drive, Bessemer, AL 35022. Estimated number of lockable consoles: 1, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     0006 Childersburg CBOC, Hours of operation: 8:00 - 4:30 Monday - Friday. 151 9th Ave NW Childersburg, AL 35044, Estimated number of lockable consoles: 3, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     0007 Gadsden CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 206 Rescia Ave. Gadsden, AL 35906. Estimated number of lockable consoles: 3, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     0008 Jasper CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 1454 Jones Dairy Rd., Jasper, AL 35501, Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     0009 Shoals Area CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday. 422 DD Cox Blvd., Sheffield, AL 35660. Estimated number of lockable consoles: 3, Pick-up: Every other Monday, or as mutually agreed (excluding fed holidays) 3 12 MONTH(S)     0010 VA Pickwick Conference Building, Hours of operation: 8:00 - 4:30 Monday - Friday, 2012 Magnolia Avenue, 2nd Floor, Birmingham, AL 35205. Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     0011 Veteran Affairs Eye Clinic, Hours of operation: 8:00 - 4:30 Monday - Friday, 1720 University Blvd., Birmingham, AL 35233. Estimated number of lockable Consoles: 6, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 6 12 MONTH(S)     0012 VA Administration Building (Annex/Bagel), Hours of operation: 8:00 - 4:30, Monday - Friday. 807 20th Street S, Birmingham, AL 35205. Estimated number of lockable consoles: 13, Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays) 13 12 MONTH(S)     0013 VA Birmingham Community Based Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 2415 7th Avenue South, Birmingham, AL 35233. Estimated number of lockable consoles: 35, Pick-Up: Every Wednesday, or as mutually agreed (excluding fed holidays) 35 12 MONTH(S)     0014 Huntsville VA Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 500 Markaview Drive, NW. Huntsville, AL 35805, Estimated number of lockable consoles: 17, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 17 12 MONTH(S)     CLIN # CLIN DETAILS: OPTION YR 1 QTY OF CONSOLES QTY UNIT OF ISSUE UNIT PRICE: EXTENDED PRICE: 1001 Birmingham VA Medical Center, 700 South 19th Street, Birmingham, AL 35233, Estimated number of lockable consoles: 219, Pick-up: Once Weekly on mutually agreed upon day (excluding federal holidays) 216 12 MONTH(S)     1002 Guntersville CBOC, Hours of operation: 7:30 - 4:30, Monday - Friday, 101 Judy Smith Drive, Guntersville, AL 35976. Estimated number of lockable consoles: 3. Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     1003 Anniston/Oxford CBOC, Hours of operation: 7:30 - 6:00, Monday - Friday, 96 Ali Way Creekside South. Estimated number of lockable consoles:    4. Pick-up: Twice a month, on days mutually agreed (excluding federal holidays) 4 12 MONTH(S)     1004 Bessemer CBOC (Outpatient), Hours of operation: 8:00 - 4:30, Monday - Friday. 975 9th Avenue, SW-Suite 400 at UAB West Medical Center West, Bessemer, AL 32055. Estimated number of lockable consoles: 4, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     1005 Bessemer CBOC (Prosthetics) Hours of operation: 8:00 - 4:30, Monday - Friday. 700 Memorial Drive, Bessemer, AL 35022. Estimated number of lockable consoles: 1, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     1006 Childersburg CBOC, Hours of operation: 8:00 - 4:30 Monday - Friday. 151 9th Ave NW Childersburg, AL 35044, Estimated number of lockable consoles: 3, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     1007 Gadsden CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 206 Rescia Ave. Gadsden, AL 35906. Estimated number of lockable consoles: 3, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     1008 Jasper CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 1454 Jones Dairy Rd., Jasper, AL 35501, Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     1009 Shoals Area CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday. 422 DD Cox Blvd., Sheffield, AL 35660. Estimated number of lockable consoles: 3, Pick-up: Every other Monday, or as mutually agreed (excluding fed holidays) 3 12 MONTH(S)     1010 VA Pickwick Conference Building, Hours of operation: 8:00 - 4:30 Monday - Friday, 2012 Magnolia Avenue, 2nd Floor, Birmingham, AL 35205. Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     1011 Veteran Affairs Eye Clinic, Hours of operation: 8:00 - 4:30 Monday - Friday, 1720 University Blvd., Birmingham, AL 35233. Estimated number of lockable Consoles: 6, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 6 12 MONTH(S)     1012 VA Administration Building (Annex/Bagel), Hours of operation: 8:00 - 4:30, Monday - Friday. 807 20th Street S, Birmingham, AL 35205. Estimated number of lockable consoles: 13, Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays) 13 12 MONTH(S)     1013 VA Birmingham Community Based Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 2415 7th Avenue South, Birmingham, AL 35233. Estimated number of lockable consoles: 35, Pick-Up: Every Wednesday, or as mutually agreed (excluding fed holidays) 35 12 MONTH(S)     1014 Huntsville VA Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 500 Markaview Drive, NW. Huntsville, AL 35805, Estimated number of lockable consoles: 17, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 17 12 MONTH(S)     CLIN # CLIN DETAILS: OPTION YR 2 QTY OF CONSOLES QTY UNIT OF ISSUE UNIT PRICE: EXTENDED PRICE: 2001 Birmingham VA Medical Center, 700 South 19th Street, Birmingham, AL 35233, Estimated number of lockable consoles: 219, Pick-up: Once Weekly on mutually agreed upon day (excluding federal holidays) 216 12 MONTH(S)     2002 Guntersville CBOC, Hours of operation: 7:30 - 4:30, Monday - Friday, 101 Judy Smith Drive, Guntersville, AL 35976. Estimated number of lockable consoles: 3. Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     2003 Anniston/Oxford CBOC, Hours of operation: 7:30 - 6:00, Monday - Friday, 96 Ali Way Creekside South. Estimated number of lockable consoles:    4. Pick-up: Twice a month, on days mutually agreed (excluding federal holidays) 4 12 MONTH(S)     2004 Bessemer CBOC (Outpatient), Hours of operation: 8:00 - 4:30, Monday - Friday. 975 9th Avenue, SW-Suite 400 at UAB West Medical Center West, Bessemer, AL 32055. Estimated number of lockable consoles: 4, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     2005 Bessemer CBOC (Prosthetics) Hours of operation: 8:00 - 4:30, Monday - Friday. 700 Memorial Drive, Bessemer, AL 35022. Estimated number of lockable consoles: 1, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     2006 Childersburg CBOC, Hours of operation: 8:00 - 4:30 Monday - Friday. 151 9th Ave NW Childersburg, AL 35044, Estimated number of lockable consoles: 3, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     2007 Gadsden CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 206 Rescia Ave. Gadsden, AL 35906. Estimated number of lockable consoles: 3, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     2008 Jasper CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 1454 Jones Dairy Rd., Jasper, AL 35501, Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     2009 Shoals Area CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday. 422 DD Cox Blvd., Sheffield, AL 35660. Estimated number of lockable consoles: 3, Pick-up: Every other Monday, or as mutually agreed (excluding fed holidays) 3 12 MONTH(S)     2010 VA Pickwick Conference Building, Hours of operation: 8:00 - 4:30 Monday - Friday, 2012 Magnolia Avenue, 2nd Floor, Birmingham, AL 35205. Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     2011 Veteran Affairs Eye Clinic, Hours of operation: 8:00 - 4:30 Monday - Friday, 1720 University Blvd., Birmingham, AL 35233. Estimated number of lockable Consoles: 6, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 6 12 MONTH(S)     2012 VA Administration Building (Annex/Bagel), Hours of operation: 8:00 - 4:30, Monday - Friday. 807 20th Street S, Birmingham, AL 35205. Estimated number of lockable consoles: 13, Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays) 13 12 MONTH(S)     2013 VA Birmingham Community Based Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 2415 7th Avenue South, Birmingham, AL 35233. Estimated number of lockable consoles: 35, Pick-Up: Every Wednesday, or as mutually agreed (excluding fed holidays) 35 12 MONTH(S)     2014 Huntsville VA Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 500 Markaview Drive, NW. Huntsville, AL 35805, Estimated number of lockable consoles: 17, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 17 12 MONTH(S)     CLIN # CLIN DETAILS: OPTION YR 3 QTY OF CONSOLES QTY UNIT OF ISSUE UNIT PRICE: EXTENDED PRICE: 3001 Birmingham VA Medical Center, 700 South 19th Street, Birmingham, AL 35233, Estimated number of lockable consoles: 219, Pick-up: Once Weekly on mutually agreed upon day (excluding federal holidays) 216 12 MONTH(S)     3002 Guntersville CBOC, Hours of operation: 7:30 - 4:30, Monday - Friday, 101 Judy Smith Drive, Guntersville, AL 35976. Estimated number of lockable consoles: 3. Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     3003 Anniston/Oxford CBOC, Hours of operation: 7:30 - 6:00, Monday - Friday, 96 Ali Way Creekside South. Estimated number of lockable consoles:    4. Pick-up: Twice a month, on days mutually agreed (excluding federal holidays) 4 12 MONTH(S)     3004 Bessemer CBOC (Outpatient), Hours of operation: 8:00 - 4:30, Monday - Friday. 975 9th Avenue, SW-Suite 400 at UAB West Medical Center West, Bessemer, AL 32055. Estimated number of lockable consoles: 4, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     3005 Bessemer CBOC (Prosthetics) Hours of operation: 8:00 - 4:30, Monday - Friday. 700 Memorial Drive, Bessemer, AL 35022. Estimated number of lockable consoles: 1, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     3006 Childersburg CBOC, Hours of operation: 8:00 - 4:30 Monday - Friday. 151 9th Ave NW Childersburg, AL 35044, Estimated number of lockable consoles: 3, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     3007 Gadsden CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 206 Rescia Ave. Gadsden, AL 35906. Estimated number of lockable consoles: 3, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     3008 Jasper CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 1454 Jones Dairy Rd., Jasper, AL 35501, Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     3009 Shoals Area CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday. 422 DD Cox Blvd., Sheffield, AL 35660. Estimated number of lockable consoles: 3, Pick-up: Every other Monday, or as mutually agreed (excluding fed holidays) 3 12 MONTH(S)     3010 VA Pickwick Conference Building, Hours of operation: 8:00 - 4:30 Monday - Friday, 2012 Magnolia Avenue, 2nd Floor, Birmingham, AL 35205. Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     3011 Veteran Affairs Eye Clinic, Hours of operation: 8:00 - 4:30 Monday - Friday, 1720 University Blvd., Birmingham, AL 35233. Estimated number of lockable Consoles: 6, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 6 12 MONTH(S)     3012 VA Administration Building (Annex/Bagel), Hours of operation: 8:00 - 4:30, Monday - Friday. 807 20th Street S, Birmingham, AL 35205. Estimated number of lockable consoles: 13, Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays) 13 12 MONTH(S)     3013 VA Birmingham Community Based Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 2415 7th Avenue South, Birmingham, AL 35233. Estimated number of lockable consoles: 35, Pick-Up: Every Wednesday, or as mutually agreed (excluding fed holidays) 35 12 MONTH(S)     3014 Huntsville VA Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 500 Markaview Drive, NW. Huntsville, AL 35805, Estimated number of lockable consoles: 17, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 17 12 MONTH(S)     CLIN # CLIN DETAILS: OPTION YR 4 QTY OF CONSOLES QTY UNIT OF ISSUE UNIT PRICE: EXTENDED PRICE: 4001 Birmingham VA Medical Center, 700 South 19th Street, Birmingham, AL 35233, Estimated number of lockable consoles: 219, Pick-up: Once Weekly on mutually agreed upon day (excluding federal holidays) 216 12 MONTH(S)     4002 Guntersville CBOC, Hours of operation: 7:30 - 4:30, Monday - Friday, 101 Judy Smith Drive, Guntersville, AL 35976. Estimated number of lockable consoles: 3. Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     4003 Anniston/Oxford CBOC, Hours of operation: 7:30 - 6:00, Monday - Friday, 96 Ali Way Creekside South. Estimated number of lockable consoles:    4. Pick-up: Twice a month, on days mutually agreed (excluding federal holidays) 4 12 MONTH(S)     4004 Bessemer CBOC (Outpatient), Hours of operation: 8:00 - 4:30, Monday - Friday. 975 9th Avenue, SW-Suite 400 at UAB West Medical Center West, Bessemer, AL 32055. Estimated number of lockable consoles: 4, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     4005 Bessemer CBOC (Prosthetics) Hours of operation: 8:00 - 4:30, Monday - Friday. 700 Memorial Drive, Bessemer, AL 35022. Estimated number of lockable consoles: 1, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 1 12 MONTH(S)     4006 Childersburg CBOC, Hours of operation: 8:00 - 4:30 Monday - Friday. 151 9th Ave NW Childersburg, AL 35044, Estimated number of lockable consoles: 3, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     4007 Gadsden CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 206 Rescia Ave. Gadsden, AL 35906. Estimated number of lockable consoles: 3, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 3 12 MONTH(S)     4008 Jasper CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday, 1454 Jones Dairy Rd., Jasper, AL 35501, Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     4009 Shoals Area CBOC, Hours of operation: 8:00 - 4:30, Monday - Friday. 422 DD Cox Blvd., Sheffield, AL 35660. Estimated number of lockable consoles: 3, Pick-up: Every other Monday, or as mutually agreed (excluding fed holidays) 3 12 MONTH(S)     4010 VA Pickwick Conference Building, Hours of operation: 8:00 - 4:30 Monday - Friday, 2012 Magnolia Avenue, 2nd Floor, Birmingham, AL 35205. Estimated number of lockable consoles: 4, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 4 12 MONTH(S)     4011 Veteran Affairs Eye Clinic, Hours of operation: 8:00 - 4:30 Monday - Friday, 1720 University Blvd., Birmingham, AL 35233. Estimated number of lockable Consoles: 6, Pick-Up: Twice a month, on days mutually agreed (excluding fed holidays) 6 12 MONTH(S)     4012 VA Administration Building (Annex/Bagel), Hours of operation: 8:00 - 4:30, Monday - Friday. 807 20th Street S, Birmingham, AL 35205. Estimated number of lockable consoles: 13, Pick-up: Every Wednesday, or as mutually agreed (excluding federal holidays) 13 12 MONTH(S)     4013 VA Birmingham Community Based Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 2415 7th Avenue South, Birmingham, AL 35233. Estimated number of lockable consoles: 35, Pick-Up: Every Wednesday, or as mutually agreed (excluding fed holidays) 35 12 MONTH(S)     4014 Huntsville VA Clinic, Hours of operation: 8:00 - 4:30, Monday - Friday. 500 Markaview Drive, NW. Huntsville, AL 35805, Estimated number of lockable consoles: 17, Pick-up: Twice a month, on days mutually agreed (excluding fed holidays) 17 12 MONTH(S)     (vi) Requirements of Service Provider: Must be certified/licensed by the State of Alabama (vii) Period of Performance Base Year - 1 Oct 2017 30 Sep 2018 Optional Year 1 - 1 Oct 2018 30 Sep 2019 Optional Year 2 - 1 Oct 2019 30 Sep 2020 Optional Year 3 1 Oct 2020 30 Sept 2021 Optional Year 4 1 Oct 2021 30 Sep 2022 (viii) The provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition and the following instructions are added as addenda: INSTRUCTIONS TO QUOTERS: Quoter shall fill out pricing total by year in the spaces provided above. Quote shall include at a copy of Alabama State Insurance and proof of bonding, license and certifications. Quote shall include submit up to one page of information describing work experience Quote may include up to 3 references that include point of contact name, phone number, email address and contract number associated with the service, period of performance and description of services rendered. References shall only be of similar scope and size to this solicitation. 52.216-1 TYPE OF CONTRACT (APR 1984) The Government contemplates award of a firm-fixed price contract resulting from this solicitation. (End of Provision) 52.209-5 REPRESENTATION BY CORPORATIONS REGARDING AN UNPAID TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW (DEVIATION)(MAR 2012) (a) In accordance with Division H, sections 8124 and 8125 of P.L. 112-74 and sections 738 and 739 of P.L. 112-55 none of the funds made available by either Act may be used to enter into a contract with any corporation that (1) Has an unpaid federal tax liability, unless the agency has considered suspension or debarment of the corporation and the Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (2) Has a felony criminal violation under any Federal or State law within the preceding 24 months, unless the agency has considered suspension or debarment of the corporation and Suspension and Debarment Official has made a determination that this action is not necessary to protect the interests of the Government. (b) The Offeror represents that (1) The offeror does [ ] does not [ ] have any unpaid Federal tax liability that has been assessed and that is not being paid in a timely manner pursuant to an agreement with the authority responsible for collecting the tax liability. (2) The offeror, its officers or agents acting on its behalf have [ ] have not [ ] been convicted of a felony criminal violation under a Federal or State law within the preceding 24 months. (End of Provision) 52.233-2 SERVICE OF PROTEST (SEP 2006) (a) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Department of Veterans Affairs Network Contracting Office 7 2008 Weems Road Tucker, GA 30084 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. (End of Provision) 52.237-1 SITE VISIT (APR 1984) Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award. (End of Provision) 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (JAN 2008) (a) Any protest filed by an interested party shall: (1) Include the name, address, fax number, and telephone number of the protester; (2) Identify the solicitation and/or contract number; (3) Include an original signed by the protester or the protester s representative and at least one copy; (4) Set forth a detailed statement of the legal and factual grounds of the protest, including a description of resulting prejudice to the protester, and provide copies of relevant documents; (5) Specifically request a ruling of the individual upon whom the protest is served; (6) State the form of relief requested; and (7) Provide all information establishing the timeliness of the protest. (b) Failure to comply with the above may result in dismissal of the protest without further consideration. (c) Bidders/offerors and contracting officers are encouraged to use alternative dispute resolution (ADR) procedures to resolve protests at any stage in the protest process. If ADR is used, the Department of Veterans Affairs will not furnish any documentation in an ADR proceeding beyond what is allowed by the Federal Acquisition Regulation. (End of Provision) 852.233-71 ALTERNATE PROTEST PROCEDURE (JAN 1998) As an alternative to filing a protest with the contracting officer, an interested party may file a protest with the Deputy Assistant Secretary for Acquisition and Materiel Management, Acquisition Administration Team, Department of Veterans Affairs, 810 Vermont Avenue, NW., Washington, DC 20420, or for solicitations issued by the Office of Construction and Facilities Management, the Director, Office of Construction and Facilities Management, 810 Vermont Avenue, NW., Washington, DC 20420. The protest will not be considered if the interested party has a protest on the same or similar issues pending with the contracting officer. (End of Provision) 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN 2008) The contracting officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee s authority. A copy of the designation shall be furnished to the contractor. (End of Provision) (End of Addenda to 52.212-1) (ix) In accordance with FAR 13.106-1(a)(2), award will be made to the offeror whose offer the best overall value to the government, considering price, experience & past performance. (x) Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. (xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition and the following clauses are added as addenda: IL 001AL-11-15 LIMITATIONS ON SUBCONTRACTING - MONITORING AND COMPLIANCE This solicitation includes VAAR Clause 852.219-10, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set- Aside. Accordingly, any contract resulting from this solicitation will include this clause. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) retained by VA to assist in assessing the contractors compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to contractors offices where the contractors business records or other proprietary data are retained and to review such business records regarding the contractors compliance with this requirement. All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractors business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractors compliance with the limitations on subcontracting or percentage of work performance requirement. (End of Clause) SUPPLEMENTAL INSURANCE REQUIREMENTS In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers compensation and employers liability: Contractors are required to comply with applicable Federal and State workers compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employers liability section of the insurance policy, except when contract operations are so commingled with a Contractors commercial operations that it would not be practical to require this coverage. Employers liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers compensation to be written by private carriers. (b) General Liability: $500,000 per occurrences. (c) Automobile liability: $200,000 per person; $500,000 per occurrence and $20,000 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 7 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 14 before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) 852.237-70 CONTRACTOR RESPONSIBILITIES (APR 1984) The contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this contract. He/ she shall be responsible for any injury to himself/herself, his/her employees, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by his/her employees fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of ALABAMA. Further, it is agreed that any negligence of the Government, its officers, agents, servants and employees, shall not be the responsibility of the contractor hereunder with the regard to any claims, loss, damage, injury, and liability resulting there from. (End of Clause) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil https://acquisition.gov/far (End of Clause) 52.203-16 Preventing Personal Conflicts of Interest (DEC 2011) 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (APR 2014) 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011) 52.228-5 Insurance-Work on a Government Installation (JAN 1997) 52.232-18 Availability of Funds (APR 1984) 852.203-70 Commercial Advertising (JAN 2008) 852.219-10 VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 852.232-72 Electronic Submission of Payment Requests (NOV 2012) 852.237-70 Contractor Responsibilities (APR 1984) (xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and the following additional FAR clauses cited in the clause are applicable to the acquisition: 52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006) 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (OCT 2015) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.219-8 Utilization of Small Business Concerns (OCT 2014) 52.219-28 Post Award Small Business Program Representation (JUL 2013) 52.222-3 Convict Labor (JUNE 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (APR 2015) 52.222-35 Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37 Employment Reports on Veterans (FEB 2016) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 Service Contract Labor Standards (MAY 2014) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards--Price Adjustment (MAY 2014) 52.222-50 Combating Trafficking in Persons (MAR 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.223-20 Aerosols (JUN 2016) 52.223-21 Foams (JUN 2016) 52.225-13 Restrictions on Certain Foreign Purchases (JUNE 2008) 52.232-34 Payment by Electronic Funds Transfer--Other than System for Award Management (JUL 2013) (xiii) Additional contract requirements, terms or conditions. WAGE DETERMINATION: The Wage Determination under the Service Contract Act is applicable to this acquisition. A copy of the full determination can be obtained from wdol.gov or by emailing the contracting officer at Lynette.Lane2@va.gov : PAYMENTS: Invoices will be paid in arrears upon inspection & Acceptance of services (xiv) The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. (xv) Quotes must be emailed to Lynette.Lane2@va.gov and received no later than 3pm Central Standard Time on the notice response date 8/30/2017. (xvi) For information regarding the solicitation, please contact Lynette.Lane2@va.gov. PERFORMANCE WORK STATEMENT ON-SITE DOCUMENT SHREDDING GENERAL The contractor shall furnish on-site, commercial, secured collection and destruction of confidential documents, paper and patient privacy information for the Birmingham, VAMC 700 South 19th Street Birmingham, AL 35233, Annex Bldg., 820 20th Street, Birmingham, AL and the Community Based Outpatient Clinics, located in Jasper, 1454 Jones Dairy Road, Jasper, AL 35501, Shoals, 422 DD Cox Blvd Sheffield, AL 35660, Huntsville, 500 Markaview Road NW, Huntsville, AL 35895, Anniston/Oxford, 96 All Way Creekside South Oxford, AL 36203, Gadsden, 206 Rescia Ave, Gadsden, AL 35906, Bessemer, 975 9th Ave SW Suite 400 UAB West-Medical Center West, Bessemer, AL 35022, Guntersville, 100 Judy Smith Drive, Guntersville, AL 35976, Childersburg, 151 9th Ave SW, Childersburg, AL 35044 and Birmingham, 2415 7th Ave S, Birmingham, AL 35233. The contractor will also provide shredding services at the following off site locations; Pickwick Building, Located at 2012 Magnolia Avenue, Birmingham, Al 35205, VA Eye Clinic located at 700 South 18th Street, Suite 511, Birmingham, AL 35233 and the Bessemer Prosthetics Clinic located at 700 Memorial Drive, Bessemer, AL. The contractor will provide shredding service once a week at the medical center, once a week at the Annex Building and Birmingham Community Clinic, and twice a month to the CBOCs, pick wick building, and the eye clinic. The contractor will provide hard drive shredding service with approximately 30 hard drives per month or as needed. The contractor will be notified. The hard drives will be shredded once a month or as needed. The contractor shall provide all personnel, supervision, equipment and other services deemed necessary to perform all work as defined in the performance work statement. The contractor shall clean up any residual material before leaving the site. Normal business hours are 8:00a.m. to 4:30p.m., Monday through Friday, excluding holidays. The Contractor shall perform to the standards expressed in the contract and perform all tasks during these hours. All shredding shall take place at the Government owned or leased facilities herein and shall be witnessed by a VA employee authorized to witness the destruction of sensitive VA material. The ten national holidays observed by the Federal Government are: New Year s Day Martin Luther King Jr. Day President s Day Memorial Day Independence Day Labor Day Columbus Day Veteran s Day Thanksgiving Day Christmas Day The contractor shall maintain liability insurance for the duration of the contract, and shall follow all federal and state regulations regarding the transportation and destruction of classified medical documentation. The contractor shall ensure that access to Personally Identifiable Information (PII) is limited to authorized personnel and shall be kept in strict confidentiality. The contractor is further informed that in accordance with provisions of the Privacy Act and Health Insurance Portability and Accountability Act of 1996 (HIPAA), criminal penalties may result for knowingly and willfully disclosing information of this type. PERSONNEL The selection, assignment, reassignment, transfer, supervision, management and control of employees in performance of this work statement shall be the responsibility of the contractor. However, the contractor shall comply with the general intent and specific policies set forth in the performance work statement concerning conduct of employees as referenced herein. When the Government directs, the contractor shall remove from performance on the contract any person who is identified as a potential threat to the health, safety, security, general well-being, or operation mission of the activity and its population. Documentation of a National Agency Check with Inquiries (NACI) background check shall be provided to the Contracting Officer s Representative (COR) on all contract employees who will provide service to the Medical Center and all other locations. The contractor shall provide only personnel who are knowledgeable of all sites and locations of collection bins. Upon arrival, the contract employee shall check in with the COR or with Environmental Management Service to be assigned an escort. Contract employees shall not be on any federally owned or leased property without an escort. Contract employees shall be subject to the provisions of Public Law 93-579, Privacy Act of 1974, Health Insurance Portability and Accountability Act of 1996 (HIPAA), applicable Federal and VA confidentiality and security laws and regulations, and Joint Commission Standards. The contractor shall assign a Project Manager for the purpose of coordination, oversight, and management of this contract. All contract employees shall present a neat, clean appearance, be well groomed, and be easily recognized while working. While on the premises contract employees shall wear a company uniform with a visible identification badge which shall contain a picture of the employee. The contractor shall be accessible and/or available by phone Monday through Friday 8:00 a.m. to 4:30 p.m., excluding federally recognized holidays, for answering questions and meeting the COR and facility s needs. SAFETY AND FIRE PREVENTION The Birmingham VAMC Safety Officer is responsible for the enforcement of all safety regulations as they apply to the safety of VA employees, contractor employees, visitors, and patients. Any violations by contractor employees will be submitted to the Contracting Officer for mediation. In the performance of this contract, the contractor shall take such safety precautions as necessary to protect the lives and health of occupants of the building. The contractor shall comply with the Federal, State, and local safety and fire regulations and codes. Contract employees shall smoke only in designated areas outside the building. The contractor shall be responsible for providing all applicable training and protective equipment to protect contractor employees from any hazards, including blood borne pathogens that may be encountered in the performance of this contract. PRIVACY All VA sensitive information that is contained in paper records under the jurisdiction of VA shall be handled by the most secure, economical, and effective means in accordance with legal requirements. PII is the most common form of sensitive information handled at the VAMC and therefore requires the use of extraordinary procedures for its protection. PII that is not properly disposed of can result in actual or potential identity theft, and can cause great personal hardship to the subject individuals. It is imperative that the appropriate means of destruction be used for all VA temporary paper records. VA s preference is for a method of destruction that permits paper records to be recycled, while still meeting the requirements for final destruction. Interim Destruction: Interim destruction of temporary paper records refers to macerating, chopping, pulverizing, or shredding of these records to a degree that does not definitively ensure that they are not readable or re-constructible to any degree, but does ensure that they are not readable or re-constructible without extraordinary effort. This destruction of temporary records is a preliminary step that will allow for secure transport of records until such time as their final destruction. The interim destruction of records is proper for ensuring their security when transportation is necessary for final destruction. Interim destruction of these records must take place at the VA facility or at a secured vendor location; and this destruction must be to the degree that the information contained on them is not readable or re-constructible without extraordinary effort. If interim destruction is not carried out by VA employees, it must be carried out by a National Association for Information Destruction (NAID) certified, bonded, and insured contractor who has contracted to provide sufficient reasonable safeguards to protect the records until final destruction has been completed. Methods of interim destruction carried out by a contractor must be witnessed by a Federal employee or, if authorized by the organization that created the records, a contractor employee may act as witness, and the written attestation shall be submitted to the organization that created the records. The contractor employee may be the vendor performing the interim destruction as long as a certification of destruction is provided to VA. Final Destruction: The process through which temporary paper records are pulped, macerated, or shredded to a degree that definitively ensures that they are not readable or re-constructible to any degree. If this final destruction is performed away from a VA facility it must be performed, where practicable, by a National Association for Information Destruction (NAID) certified, bonded and insured recycler or paper mill and any intermediary processes must protect the records until final destruction is completed. However, if the records require special protection because they are national security classified or deemed confidential by statute such as the Privacy Act of 1974 and the Health Insurance Portability and Accountability Act of 1996 (HIPAA), regulation, or VA policy, the wastepaper contractor shall be required to wet pulp, macerate, chop, shred, or otherwise definitively destroy the information contained in the records so that it is not readable or re-constructible. The destruction of the information must be witnessed either by a Federal employee or, if authorized by the organization that created the records, by a contractor employee. This witnessing may be completed by the wastepaper contractor as long as a documented certification of destruction is provided to VA that certifies complete destruction of the records. Certification of Destruction: Written documentation by a records destruction or recycling contractor or vendor that attests to the completion of the destruction process after the destruction of VA records has taken place. This certification is not considered a valid certification of destruction if submitted prior to the actual destruction of the records. Certifications of destruction shall be maintained in accordance with applicable VA Records Control Schedules, and shall only be accepted from data destruction or recycle vendors after final destruction has actually taken place. VA personnel responsible for the final destruction of temporary records will develop a tracking method for ensuring that a certification of destruction is submitted for every shipment of such records released to a data destruction or recycling vendor. SPECIFIC TASKS BY CONTRACTOR All shredding services shall be provided on government owned or leased properties herein. Contract employees shall go to the locations of consoles, remove materials from the locked containers and transfer them to a secured location until destruction. The contractor shall destroy all paper products removed from the VA Medical Center and the CBOCs, through an acceptable process which renders the paper completely unreadable, in accordance with VA Directive 6371. The contractor s equipment shall produce unreadable material that cannot be reconstructed to any degree. The shredder shall be of such capacity that limited quantities of incidentals such as paper clips, staples, rubber bands, pill bottles, patient plastic armbands and other types of paper can be shredded. The contractor shall provide secure lockable containers (consoles) with front facing/loading openings to collect and store materials to be shredded until such time that the shredding of the materials occurs. The consoles shall be no larger than 36 inches high, 20 inches wide and 20 inches deep. The consoles shall be provided, maintained, increased, decreased and replaced at no charge to the VA. The VA reserves the right to increase or decrease the number of consoles by 10% as needed by submitting a request in writing at least 30 days in advance. Console keys shall only be given to authorized VA employees. The COR will maintain a listing of authorized employees. Consoles shall be installed in specific locations by the contractor. Changes in location of any console shall be by agreement of both the Government (CO) and the contractor. Any console movement shall be accomplished by the contractor. During the course of the contract quantities and location of collection consoles may be required to facilitate new construction and/or departmental moves. The CO, COR, and contractor will work jointly to ensure a current list of console locations and numbers is maintained by the VA and the contractor. All CBOCs will provide a current listing to the COR to ensure accuracy of location and console numbers. Any new construction console placement, existing location console moves, or console removals will be added, or deleted, to the existing contract by contract modification at no further cost to the Government. The contractor shall perform shredding/pick-up on days scheduled and/or as agreeable to both the VA facilities and the contractor. The VA facilities will provide an escort for the contractor on days scheduled and/or as agreeable to both the VA facilities and the contractor. The contractor shall perform their best effort to ensure service for all consoles on every scheduled visit. Any changes to the schedule shall be approved in advance of the contractor visiting the facilities. The contractor, upon notification, shall be required to pick up bulk shredding material or bins that are completely full prior to the next scheduled collection date. A clear certificate of destruction shall be provided to the COR (or Alternate COR (ACOR) when the COR is unavailable) upon the completion of service at every location. Shredded paper shall to be recycled and the contractor shall provide a chain of custody letter showing each step of the recycle process and final disposition of destroyed materials, to include pounds and/or bags. The contractor shall be insured and bonded for destruction of VA material. The contractor shall provide an environmental certificate on an annual basis, and be AAA certified in destruction. The contractor shall provide documentation of a contingency plan in the event of equipment failure or unexpected events. Mutually agreed (excluding fed holidays) TOTAL ESTIMATED CONSOLES: 316 Questions answered by email only at Lynette.Lane2@va.gov This was previously synopsized but there was a change in the requirement from X weekly at the main facility to 1X weekly. This closes 9/13 at 0900CST

Original Point of Contact

POC Lynette.Lane2@va.gov

Place of Performance

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