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General Information

Document Type:FILE
Posted Date:Sep 07, 2017
Category: Installation of Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;W.J.B. Dorn VA Medical Center;6439 Garners Ferry Road;Columbia SC 29209-1639


Notice Type: Posted Date: Firm Fixed Price September 7, 2017 Original Set Aside: Response Date: Open Market SDVOSB September 18, 2017 @ 9:00 a.m. EST (Set-aside is strictly enforced) Classification Code: NAICS Code: N045- Installation of equipment, plumbing, Heating and waste disposal equipment 423720- Plumbing and heating equipment and supplies (Hydronics) Merchandise wholesalers Combined Synopsis/Solicitation: The Department of Veterans Affairs, Network Contracting Office 7; hereby provides notice of its requirement for a one-time installation of two Aerco heaters, controllers, data points, graphic display, and dry contacts to replace existing water heaters in the Dorn VAMC Building 103 Penthouse located at 6439 Garners Ferry Road, Columbia, SC 29209. Please ensure the Statement of Work and the Evaluation Criteria/Basis of Award Methodology (Section E.2) for this procurement are read thoroughly. All required documentation must be submitted with the bid offer packages or they will be considered as unacceptable. If you hold a GSA type contract please provide number with pricing on your bid offer to ensure proper contracting method is taken if awarded. Any prospective contractor must be registered in the System for Award Management (SAM) in order to be eligible for award. All qualified candidates who meet the set-aside will be verified in Vendor Information Pages (VIP) in order to be eligible for award. Required set-aside is strictly enforced. If you have not conducted business with the WJB Dorn VA Medical Center located in Columbia South Carolina, you will be required to complete Vendor/Payment Forms to be entered into the local systems in order to be eligible for award. Please ensure all bid offer emails and questions are titled referencing the Solicitation Number and Title of Service i.e. VA247-17-Q-1116 Aerco Water Heaters. Failure to do so may cause a delay in the evaluation process and answering questions. All interested parties shall submit clear and concise documentation as required under the Evaluation Criteria (Section E) demonstrating their capabilities to satisfy the requirements listed above along with their bid offer to Contracting Specialist, Cynthia Machuca at cynthia.machuca@va.gov. Alternate point of contact is Mark West at Jeffrey.West3@va.gov. No telephone responses will be accepted. Statement of Work Replace Existing AERCO Hot Water Heaters in Building 103 Penthouse 1. REQUIREMENT: Requirement is for the replacement of two existing AERCO hot water heaters in Building 103 penthouse. 2. BACKGROUND: The existing two (2) hot water heaters in building 103 Penthouse must be replaced before critical failure. 3. PERIOD OF PERFORMANCE: The period of performance shall be September 30, 2017 through October 7, 2017. All work is to be performed during normal business hours 7:00 AM to 4:30 PM during this two week period, excluding weekends and federal holidays. 4. PLACE OF PERFORMANCE: The place of performance shall be WJB Dorn VA Medical Center, 6439 Garners Ferry Road, Columbia, SC 29209 in Building 103, Penthouse 5. PERFORMANCE REQUIREMENTS: Contractor shall perform the following work: Contractor shall remove two (2) existing hot water heaters and dispose per EPA guidelines. Contractor to install a new AERCO hot water heaters (Model B+11 Water Wizard) Contractor to install two new OEM electronic controls package options (AERCO ProtoNode Gateway) to both water heaters. Contractor to install one Siemens APOGEE PXC Controller with BACnet MSTP protocol to bring Aerco Data points into BAS. Contractor install graphic display at system workstation Contractor to add dry contacts to two water heaters to inputs into the Siemens Building Automation System to only display high limit alarms at main workstation. 6. INVOICES: a. Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor and submitted through Tungsten Network (formerly known as OB10) http://www.tungsten-network.com/us/en/. A properly prepared invoice shall contain: Invoice Number and Date Contractor s Name and Address Accurate Purchase Order Number Supply or Service provided Period Supply or Service Provided Total Amount Due b. Please begin submitting your electronic invoices through the Tungsten Network for payment processing, free of charge. c. If you have questions about the e-invoicing program or Tungsten Network, contact information is as follows:               Tungsten e-Invoice Setup Information: 1-877-489-6135 Tungsten e-Invoice email: VA.Registration@Tungsten-Network.com FSC e-Invoice Contact Information: 1-877-353-9791 FSC e-invoice email: vafsccshd@va.gov Web Address: HTTP://WWW.FSC.VA.GOV/EINVOICE.ASP 7. TERMINATION FOR CONVENIENCE: In accordance with FAR 52.212-4 (l) The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. 8. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS: The following standard items relate to records generated in executing the contract and should be included in a typical Electronic Information Systems (EIS) procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

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