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Document Type: PRESOL Posted Date: Sep 06, 2017 Category: Social Services Set Aside: N/A
Department of the Air Force, Air Mobility Command, 375th Contracting Squadron, 201 East Winters Street, Building 50, Scott AFB, Illinois, 62225-5037, United States
DESCRIPTION/SPECIFICATION/WORK STATEMENT 1 INTENTION The intent of the contract is to establish a Non-Personal Services Contract for a Protestant Youth Coordinator for the 375 AMW, Scott Air Force Base Protestant Community. They manage the Protestant Youth Ministry Program as determined by this Performance-Based Work Statement (PWS). The Protestant Youth Coordinator consults and coordinates with the Protestant Chaplain, or the Protestant contract priest, or his designee, who in turn monitors the Contractors work. 2 DEFINITIONS 1. Youth Coordinator is hereafter called "The Contractor" 3 GENERAL REQUIREMENTS The Contractor will: •1. "Consistent with Department of Defense and Air Force policy, chaplains are to adhere to the requirements of their endorsing religious organizations while providing for the spiritual and religious needs of all active duty personnel, their families, and other authorized personnel. Thus, in order to honor each chaplains commitment to be faithful to his or her ecclesiastical endorsing religious organizations requirements and to the supervision of their denominations, candidates for this position must adhere to the presiding chaplains endorsing religious organizations requirements." •2. Advise the Protestant Chaplain on Youth Ministry program(s) to meet the needs of the Scott Protestant Community. •3. Assist the Protestant Chaplain in developing goals and objectives for Youth Ministry programs. •4. Coordinate with chapel staff to obtain necessary resources, support, and supplies for Youth Ministry programs. Advise chapel staff on the purchase of instructional materials. •5. Meet internal and external suspenses as set. •6. Coordinate with chapel staff to advertise Youth Ministry programs to encourage maximum participation. Accomplish publicity and coordinate distribution of bulletin notices, newsletters, and other necessary publicity and promotion items. •7. Assist Scott AFB Chapel Staff, volunteers and group leaders to ensure budgeting and schedule conflicts are minimized. •8. Be a member of the Scott Protestant Community. •9. Manage special events to support the Youth Ministry program throughout the church year. •10. Coordinate a calendar of youth activities with Chapel Master Calendar with the approval of the Protestant Chaplain. Calendar events and any necessary changes must be submitted by established deadlines to the Pastoral Coordinator. •11. Provide orientation for volunteers in obtaining facilities, funding, and resources. •12. Provide information about local diocesan Youth Ministry Program. •13. Plan events and consider ways to coordinate with other local Youth Ministry programs. •14. Attend youth conferences, retreats and other youth activities with Youth Ministry members as agreed upon with the Protestant Chaplain. 4. SPECIFIC REQUIREMENTS: •1. Implement the Youth Ministry program as outlined by the Protestant Chaplain. •2. Ensure volunteers meet the standards as outlined by AF and Base Instructions and OIs under the direction of the Protestant Chaplain. •3. Ensure facilities are prepared for use and returned to original configuration when completed. •4. Maintain rosters to support Youth Ministry programs. Keep a record of enrollment and attendance. Submit monthly reports IAW the Pastoral Coordinators established suspense(s). •5. Submit annual budget projections as required for all Youth Ministry programs as called for by the Protestant Chaplain. •6. Submit required Chapel Tithes and Offering Fund (CTOF) paperwork to get authorization for all expenditures; keep records and return receipts in accordance with established guidelines and timelines. •7. Attend meetings as directed by the Protestant Chaplain. •8. Advise and recommend needed resources to implement the Youth Ministry program to the Protestant Chaplain. •9. Organize special events to enhance the faith formation of the Scott Protestant Youth. •10. Assist with the utilization and training of volunteers to support the Youth Ministry program. •11. Support policies and programs from the AMS office of Youth Ministry programs as directed by the Protestant Chaplain. •12. Maintain materials and working documents to support Youth Ministry programs. •13. Recruit volunteers and advise Protestant Chaplain on the selection of volunteers for Youth Ministry positions. •14. Conduct, facilitate or assist with registration for Protestant Youth Ministry activities. Contractor may be required to handle money. •15. Research and answer questions related to the Protestant faith. •16. Meet regularly with high school youth group for spiritual, educational, apostolic, and recreational enrichment as agreed upon by the contractor and the Protestant Chaplain. •17. Plan, coordinate, and implement all fund raising activities in accordance with AFIs and Scott Chapel Operating Instructions. •18. Conduct, facilitate or assist with providing food for Youth Ministry activities and special events. •19. The Contractor will submit the names and qualifications of any proposed subcontractor. Subcontractors must meet the requirements for the positions as outlined in this Performance-Based Work Statement (PWS). Contractor is responsible for payments of subcontractors. •20. Appearance and Conduct: Maintain a neat, clean and well-groomed professional appearance and conduct in a business-like manner. Able to work in a religiously pluralistic environment and have a willingness to work with people of diverse faith expressions. Must preserve any confidential issues seen or heard within the Chapel staff or facilities. •21. Background Check: Working with children is a very sensitive issue in todays work climate. Extreme care must be taken to hire someone with an excellent background. Contractor will agree to completion of a background check in accordance with DODI 1402.5. •22. In accordance with DODI 1402.5 paragraph E126.96.36.199 The contractor may begin work before completion of the background checks, provided he/she is within sight of an individual who has successfully completed a background check. •23. In accordance with DODI 1402.5 paragraph E6.6.2 payment of the background check is the responsibility of the requesting Service or agency. The Base Chapel will pay for the costs of the check. •24. National Accreditation Check: In order for the contractor to use the base computer network and obtain a Common Access Card (CAC), he or she will complete all the paperwork and forms necessary for a National Accreditation Check. The cost of the check will be paid for by the government. The contractor shall also complete all training required for network access, to include Informational Awareness training or its equivalent, including passing a final test, within three days of starting the position. The tasks are subject to coordination/approval by appropriate Chapel personnel and monitoring by the Protestant Chaplain, or whom he delegates to serve as the Quality Assurance Evaluator. 5 SPECIFIC QUALIFICATION/EXPERIENCE The Contractor must: •1. Must have administrative and educational experience necessary to organize, manage, and implement a Youth Ministry program. References are required. •2. Be willing to work with the Protestant Community; must have knowledge of the Protestant Church and have the ability to articulate his/her faith. •3. Have familiarity/experience with the Archdiocese for the Military Services (AMS), USA; and administer programs as directed by the Protestant Chaplain. Be certified or working toward certification in Faith Formation through the AMS. •4. Have basic computer skills including the use of Microsoft Windows and Microsoft Office programs; be able to clearly communicate in English and conduct administrative coordination with verbal and written clarity as necessary. •5. Sustain a professional working relationship with Chapel staff, the Protestant community, and other personnel. Must be able to work independently with minimal supervision. This position is task dependent and the administrator will be available as agreed upon by contractor and Protestant Chaplain. Service Delivery Summary Performance Objective Para Ref Performance Threshold Maintain rosters to support Youth Ministry programs. Keep a record of enrollment and attendance. Submit reports IAW the Pastoral Coordinators established suspense(s). 4.4 monthly Plan, coordinate, and implement all fund raising activities in accordance with AFIs and Scott Chapel Operating Instructions. 4.17 as called for by the Protestant Chaplain. Submit annual budget projections as required for all Youth Ministry programs as called for by the Protestant Chaplain. 4.5 as called for by the Protestant Chaplain. Attend youth conferences, retreats and other youth activities with Youth Ministry members as agreed upon with the Protestant Chaplain. 3.14 2 per year or as agreed upon with the Protestant Chaplain 6 PERIOD OF PERFORMANCE The Agreement will be in effect for a period of one year. It may be renewed for a like term and rate of pay by mutual agreement of all parties, not to exceed four years total. The Contracting Officer will review the need, qualifications, and performance statement of work annually. 7 SCHEDULE The Youth Ministry Coordinator will work the hours necessary to perform all tasks as agreed upon with the Protestant Chaplain. Hours will include some normal duty hours (0730-1630), as well as some evening, weekend and holiday hours. Twenty (20) hours of work per week is required. The schedule is subject to coordination/approval by appropriate Chapel personnel and monitoring by the Protestant Chaplain or to whom he delegates responsibility. 8 POINT OF CONTACTS, AND PHONE NUMBER SMSgt Esmeralda Aharon 618-256-4060 9 EQUIPMENT AND SUPPLIES •1. The Chapel will provide equipment and other items deemed necessary to perform services described in this PWS. 10. EVALUATION PROCEDURES: 1. The Protestant Chaplain will provide a written evaluation based on this PWS annually. An overall rating of "satisfactory" or "unsatisfactory" will be given. One copy will remain in the 375 AW/HC files, and one copy will be given to the Vendor within two days of completion. The Protestant Chaplain will discuss the evaluation with the Vendor within five days. 2. In the event of an "unsatisfactory" rating, the Chaplain Advisor will provide a notice of termination of the contract in accordance with section 11. 3. The Protestant Chaplain Advisor will closely mentor the vendor for 30 days, and provide another evaluation at the end of this period. If the Vendor has raised performance to "satisfactory", the contract will continue. If not, it will be immediately terminated in accordance with the notice given in section 10.2. 11. TERMINATION PROCEDURES The Contractor may request termination of an agreement with 30 days notice in writing. The government may terminate the agreement for non-performance or convenience of the government with 30 days advance notice in writing. The agreement may be immediately terminated by mutual consent of all parties.
POC Joyce Simmons, Phone: 6182569267
Chapel 1, Scott AFB, Illinois, 62225, United States
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