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Varian Clinac IX Service Maintenance Contract - Attachment

General Information

Document Type:FILE
Posted Date:Sep 05, 2017
Category: Maintenance, Repair and Rebuilding of Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;Western New York Healthcare System;3495 Bailey Ave.;Buffalo NY 14215


COMBINED SYNOPSIS/SOLICITATION SERVICE SUPPORT AGREEMENT FOR A VARIAN CLINAC IX HIGH ENERGY LINEAR ACCELERATOR (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through fedbizopps.gov on RFQ reference number VA242-17-Q-1084. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-88-1. (iv) This procurement is being issued as competitive unrestricted open market solicitation. The North American Industry Classification System (NAICS) code is 811219, Other Electronic and Precision Equipment Repair and Maintenance, with a small business size standard of $20.5 Million. (v) The Contractor shall provide pricing to provide a service support agreement for a Varian Clinac IX high energy linear accelerator located at the Albany VA Medical Center from 10/01/2017 through 09/30/2018. Please include price of service agreement in table below: ANNUAL TOTAL PRICING FOR BATH VAMC ELECTRICAL DISTRIBUTION SYSTEM SERVICE Line Item DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL PRICE 1. service software support agreement for an Varian Clinac IX high energy linear accelerator located at the Albany VA Medical Center from 10/01/2017 through 09/30/2018 1 YR Note: Pricing of additional services provided if FAR clause 52.217-8 is exercised shall be the same as the base period of this purchase order. (vi) Description of requirement (See attached Statement of Work (SOW): The contractor shall provide all parts and labor identified in the SOW. (vii) Awardee shall coordinate with the Contracting Officer s Representative (COR) prior to performance. Place of Performance: Albany VA Medical Center 113 Holland Ave Albany NY 12208 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1: 52.204-22 Alternative Line Item Proposal (JAN 2017). (ix) Evaluation will be determined based on Best Value to the Government IAW FAR Subpart 13.106-1(a)(2). The government shall award this procurement to the vendor with the lowest priced quote that is technically acceptable and has acceptable, or neutral, past performance. Vendors with no past performance shall be rated as neutral. Please provide a maximum 5 page capability statement that indicates the vendor has the trained personnel, equipment, and track record of providing service support for the Varian Clinac IX high energy linear accelerator. Past Performance: The Government shall request the contractor provide a list of contracts completed during the past three (3) years and all contracts and subcontracts currently in process for providing service support for the Varian Clinac IX high energy linear accelerator. Include the following information for each contract: a) Name and address of contracting activity b) Name and telephone number of contract person c) Dates of contract performance The Government reserves the right to make award without discussions. (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision, OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.217-8 Option to Extend Services (NOV 1999) 52.232-18 Availability of Funds (APR 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.203-70 Commercial Advertising (JAN 2008) 852.237-70 Contractor Responsibilities (APR 1984) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.203-98 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements Representation (DEVIATION 2015-02) (FEB 2015) 52.203-99 Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements (DEVIATION 2015-02) (FEB 2015) 52.219-28, Post Award Small Business Program Representation (Jul 2013) 52.222-3, Convict Labor (June 2003) 52.222-21, Prohibition of Segregated Facilities (APR 2015) 52.222-26, Equal Opportunity (APR 2015) 52.222-41, Service Contract Labor Standards (MAY 2014) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-44, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (MAY 2014) 52.222-50, Combating Trafficking in Persons (MAR 2015) 52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.225-13, Restrictions on Certain Foreign Purchases (JUN 2008) 52.232-34, Payment by Electronic Funds Transfer Other than System for Award Management (Jul 2013) (xiii) The Service Contract Act of 1965 does not apply to this procurement. IT Security language does apply to this purchase order, see attachment. This procurement does require a Business Associates Agreement (BAA), please complete, sign and return the attached document or a copy of a National BAA with the VA with your submission. If your company intends to provide remote surveillance/trouble shooting services please provide a National Memorandum of Understanding- Interconnection Security Agreement (MOU-ISA) with your submission. (xiv) N/A (xv) This is an open-market combined synopsis/solicitation for service software support agreement for a Varian Clinac IX high energy linear accelerator at the Albany VA Medical Center.    The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: "The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition." OR "The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:" The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Monday, September 15, 2017. The government shall only accept electronic submissions via email, please send all quotations to Michael Spivack at Michael.Spivack@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Direct your questions to Michael Spivack, Contracting Specialist, 585-297-1460 x 72458; Michael.Spivack@va.gov.

Original Point of Contact

POC Spivack, Michael

Place of Performance

Albany VA Medical Center;113 irving Avenue;Albany NY
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