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Water Monitoring System - Attachment

General Information

Document Type:FILE
Posted Date:Aug 29, 2017
Category: Maintenance Repair Shop Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;Chillicothe VA Medical Center;17273 State Route 104;Chillicothe OH 45601


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number is VA250-17-R-0403 and is issued as a request for proposal (RFP) in accordance with FAR Parts 12 and 13. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95. The associated NAICS code is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing and small business size standard is 1,250 employees. This is a total service disabled veteran owned small business set-aside. The requirement is for Water Monitoring Equipment (Phigenics or Equal) at the: Department of Veterans Affairs VA Medical Center 17273 State Route 104, Chillicothe, OH 45601 Equipment to be delivered FOB Destination. Equipment to be contractor provided; installation will be by Government personnel. During installation, technical assistance will be provided by the contractor, as required. Services will include one year monitoring services as specified in the scope of work. This announcement constitutes the only solicitation; a formal, written solicitation will not be issued. PAPER COPIES OF THIS SOLICITATION WILL NOT BE AVAILABLE. This solicitation documents and incorporates provisions and clauses in effect through FAC 2005-95. It is the responsibility of the contractor to be familiar with the applicable clauses and provisions. The clauses may be accessed in full text at these addresses: https://www.acquisition.gov/Far/. The selected Offeror shall comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors -Commercial Items, FAR 52.212-3, Offeror Representations and Certifications-Commercial Items - the selected offeror shall submit a completed copy of the listed representations and certifications or confirm that the annual representations and certifications was completed electronically via the SAM website accessed through http://www.acquisition.gov; 52.212-2 Evaluation-Commercial Items; FAR 52.212-4, Contract Terms and Conditions-Commercial Items; 52.203-17, and 52.204-4. FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items, paragraph (a) and the following clauses in paragraph (b): 52.203-6 (Alt I), 52.204-10, 52.209-6, 52.211-6, 52.214-21, 52.216-1 (Fixed Price), 52.219-6, 52.219-8, 52.219-27, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-5, 52.225-6, 52.225-13, 52.227-14, 52.227-16, 52.228-5, 52.232-33, 52.232-40, 52.233-2, 52.237-3, and 52.252-2. The full text of the referenced FAR clauses may be accessed electronically at https://www.acquisition.gov/far/. Evaluation: will be made using the procedures under FAR 13. Offers will be evaluate using the Lowest Price Technically Acceptable (LPTA). The following VAAR Clauses apply 852.203-70 Commercial Advertising 852.211-70 Service Data Manuals 852.211-73 Brand Name or Equal (Phigenics or Equal) 852.219-10 VA Notice of total service-disabled veteran-owned small business set-aside. 852.232-72 Electronic submission of payment requests 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.237-70 Contractor Responsibilities 852.246-70 Guarantee (at least one year) 852.246-71 Inspection 852.270-1 Representatives of Contracting Officers The Following VAAR Provisions apply 852.211-72 Technical Industry Standards Proposals are to be emailed to Beverly Jones, at Beverly.Jones@va.gov, no later than September 14, 2017 3:00 p.m. EST. Vendor shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor or authorized reseller for the proposed equipment/system such that OEM warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the equipment/system shall be in accordance with the OEM terms and conditions. This procurement is for new Equipment ONLY; no remanufactured or "gray market" items. All Equipment must be covered by the manufacturers warranty. Security VA Handbook 6500.3 Certification and Accreditation does not apply to this solicitation. A Security Accreditation Package is not required. The system requires an external Air-Gapped Internet connection into the subject Facility and will require an Air-Gapped Memorandum of Agreement a template will be provided upon award of contract. General Security Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Access to VA Information and VA Information Systems a. A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. b. All contractors, subcontractors, and third-party servicers and associates working with VA information are subject to the same investigative requirements as those of VA appointees or employees who have access to the same types of information. The level and process of background security investigations for contractors must be in accordance with VA Directive and Handbook 0710, Personnel Suitability and Security Program. The Office for Operations, Security, and Preparedness is responsible for these policies and procedures. STATEMENT OF WORK Project Title: Continuous Monitoring of Potable Water Engineering Controls Objective: Execution of Continuous Monitoring of Engineering Controls in Potable Water compliant to Department of Veterans Affairs VHA Directive 1061 dated August 13, 2014. Continuous Water Quality Monitoring Potable water entering each building subject to this Directive shall be continuously monitored for incoming water pressure and the following characteristics: temperature, pH, dissolved solids, and oxidant residual. Minimum locations: incoming water supply to the building, and hot water discharge at the hot water source equipment Continuous Temperature Monitoring Hot and cold potable water distribution systems shall be monitored Minimum locations: incoming water supply to the building, water storage tanks, hot water discharge at the hot water source equipment, hot water return proximal to the hot water source equipment, water at the return of circulation loops, and water supplied to representative outlets (e.g., loop or branch, hydraulic remoteness, flow). Statement of Work: Contractor shall provide a total of 11 Potable Water (WMS) Continuous Monitoring Systems (2 for each of the following buildings: 24, 26, 35, 210 and 211, and 1 Monitoring system for building 27) and 5 additional temperature probes (one for each hot water system in buildings 24, 26, 35, 210, and 211) that meet the requirements listed in this statement of work. The contractor shall provide technical support to VA technician s during installation of the equipment. The contractor shall provide a web-based data management system to collect and report all data monitored by the PWA Advanced Monitoring Systems. 1. Potable Water (WMS) Continuous Water Monitoring System Panel mounted system for automatic monitoring of free or total chlorine residuals, pH, temperature, pressure and dissolved solids. The system must continuously monitor these sensors and make the data available securely using any Internet connected device. The chlorine monitor must meet the following minimum requirements: - Measure free residual oxidant (FRO) or total residual oxidant (TRO) in potable water systems using the EPA accepted DPD colorimetric test method for measuring chlorine. - Measure chlorine residuals at configurable frequencies as short as 110 seconds. -Support water sample temperatures directly of up to 131 F, and up to 150 F using a sample cooler. - Measurement accuracy of 5% or less for readings of 0-6 mg/L as FRO or TRO - Comply with US EPA regulation 40 CFR 140.74, Standard Method 4500-CLG, and US EPA Method 334.0 Determination of Residual Chlorine in Drinking Water Using an Online Chlorine Analyzer. - Support both a Modbus and 4 20 mA signals. - NEMA 4X rating or equivalent. Water Temperature Sensors - Compact and Programmable temperature sensor with built-in transmitter - Must be programmable by a computer - 4 to 20 mA signal output - 13 and 24 mm probe length - The body must be stainless steel AISI 316L - Temperature range of -58 to 248 0F - Provide cables for hard wiring to PWA system - Sensor accuracy class A in accordance to IEC751 - Configuration kit required for programming is M12TX-CONFIG The data logging device must meet the following minimum criteria: -The system must be properly calibrated and maintained to ensure accurate and reliable performance on an ongoing basis. - Automatically collect and log data at user selected intervals. - Log device data date/time stamps and store in non-volatile memory. - Store interval data locally until the next scheduled upload. Support a Modbus interface plus fifteen additional analog or pulse input signals. - Capable of receiving data from up to 32 additional sensor systems which support Modbus. -Capable of transporting data securely to servers owned and operated by the equipment over cellular and Ethernet Wide Area Networks (WANs). - Capable of providing secure data access and analysis using any Internet connected device. -NEMA 4X rating -Ability to connect to a building automation system via a local area network (LAN) The total system must be pre-wired and pre-plumbed on a rugged single skid to ensure high quality and a simple installation. Installation must require only one tap from the main water line to provide a continuous sample stream of water to the monitoring system. The system must be fully powered by a single 110V power supply. 2. Maintenance Services The system must be properly calibrated and maintained to ensure accurate and reliable performance on an ongoing basis. The Flat Monthly Fee for each system must include: - Training - Monthly calibration and supply of calibration solution for ORP probe - Monthly refreshment of test reagents for the chlorine analyzer - All consumable parts for system components Chlorine Analyzer reagents, tubing/cuvette kits, replacement cuvettes, check valve sets and check valve flushing kits Replacement probes for ORP - Labor, travel and expenses 3. Web-based Data Management System The software platform must meet the following minimum criteria: - Software-as-a-Service (SaaS) enterprise-class platform specialized for building water systems. - Capable of monitoring all sensor data from the potable water quality monitoring system. - Tables and graphs that can be plotted based on user selected time intervals and system parameters -Supports manual data entry via computer and mobile devices, automatic uploading of all water and microbiological test results, documentation of water management plans and activities, and automated sensor monitoring, as specified in VA directive 1061 - Administrative functionality to control user access rights, and automated alert notifications - Data storage for a minimum of five years. - Exportable data to excel and other formats The software platform must meet the following Infrastructure Reliability and Information Security Management requirements: - The web application host will provide a service level agreement ( SLA ) with a service commitment to a monthly uptime percentage of at least 99.95%. Provide Host Documentation. - The web application will be hosted at a datacenter compliant with FedRAMP requirements at the moderate impact level and in accordance with the Federal Cloud Computing Strategy. Provide Host Documentation. - The database will be securely backed up hourly for disaster recovery purposes and provide a minimum durability of 99.999% and uptime of 99.999%. Provide Host Documentation. - The web applications will be hosted as a Software-as-a-Service (SaaS) data delivery model. This will enable easy access to all data in a highly secure environment via the Internet using any internet connected device including personal computers and mobile devices. - The web application will employ at a minimum TLS 1.2 with 128-bit AES encryption and authentication. - The web application will be delivered by way of a secure login-protected environment with registered HTTPS security provisions. The software platform must meet the following minimum Application-Level Security requirements: - A user account and password of adequate complexity will be required for each individual user who accesses the system. New user accounts may only be created by administrators with the appropriate level of authorization. - Administrators shall have the ability to easily remove access from users no longer authorized to use the application. - All edits, deletions, or changes to existing data will be logged with the date and time, user committing the change, and all original data will be preserved. This audit trail will be available to users with the appropriate level of access. - The web application shall have varying levels of access for data collectors, operators, site managers, water management team members, and administrators. - Users can be restricted by region or facility. A user restricted to a specific facility shall only be able to view data and information pertaining to that facility. The software platform must meet the following minimum Data Collection requirements: - Administrators will be able to add, edit, or remove sample points in the system as needed. - A web page will be available in the application for data collectors to enter test results. - The required testing frequency of each sample point can be configured as daily, weekly, or monthly. Alerts can be issued if required sample is missing. - The system will allow data to easily be exported to a suitable format for offline use. - Time-series charts will be provided in real-time for all data recorded in the system. Charts will show alert limits and can be easily customized based on predefined specifications. - A daily summary report will be generated in real-time by the web application, indicating total number of samples tested by region and facility, total number of samples out of specification for chlorine and temperature, as well as chlorine range and average temperature for each facility. - The web application will allow for the storage of electronic documents online. The storage capability will include automated document versioning and all versions of all documents will be retained. - The web application data will be time-stamped with the time it was entered as well as the time the user records it. Edits or changes to the data are logged so the original values can always be recovered. - The web application shall, have the ability to track customer service requests. Requests can be entered by plant personnel or by authorized contractors/vendors and tracked through the system until they are completed which makes it easy to marry equipment operations with equipment repair and maintenance. - Viewer rights will be determined based on the direction set forth by the client so those who have access can only see or do what they are authorized to see or do, and no one will have a view into areas that are outside the scope of their roles and responsibilities. - The client may reclassify any properties, as and when required, from high risk to low risk or vice versa. The software platform must meet the following minimum Mobile requirements: - A mobile application will be available for data entry on modern smartphones, including Apple IOS, Google Android, and Windows Phone operating systems. - Data can be entered, viewed, and edited on the mobile application by users with the appropriate level of access. - To enable resilient operation in the field, the mobile application will operate with or without an active internet connection. In the absence of an internet connection, data will be stored on the local device and synchronized with the remote server upon restoration of internet access. - The mobile application will be capable of reading QR codes (barcoding) affixed to sample points to identify the sample and minimize data input errors. The web application will be capable of printing QR codes for the associated sample points. The software platform must meet the following minimum Alerts requirements: - Alert levels can be set for each individual parameter at every sample point in the system. Alert levels can be easily adjusted at any time by users with the appropriate authorization. - Alerts shall be issued electronically, by email, upon entry of any data exceeding predefined alert limits. - Each user account can be configured to receive alert emails by region or facility. - Alerts will be clearly indicated when viewing data in the web application. - The web application will incorporate a work order system that will allow alerts to be prioritized and corrective actions to be logged. Users will be able to view the alert and work order history by region or facility for which they are authorized, down to the individual sample points. The software platform must meet the following minimum Remote Data Acquisition requirements: - A system will be provided to allow rapid deployment of remote sensors throughout the facility. The sensors will upload data at regular intervals to the remote servers and the data will be easily accessible in the web application. - The system shall be, capable of acquiring data from sensors with the following outputs types; current, voltage, resistance, and pulse. - The data acquisition system shall be capable of both Ethernet and 3G cellular connectivity. - The data acquisition system will issue alerts electronically, by email, when a sensor reading exceeds predefined alert limits. 4. Place of Performance The place of performance is the units will be supplied to the Chillicothe VA Medical Center. 5. Qualifications The contractor selected to perform this work must be an independent provider of water management services engaged in the development and ongoing management of facility and corporate water management programs. To be deemed independent and thus avoid commercial conflict of interest, neither the prime contractor, nor any partners, subcontractors nor subsidiary companies may sell treatment chemicals, disinfection devices or remediation services. The sale of water testing services and diagnostic equipment related to determining the safety and quality of the water does not void independence. 6. 52.212-2 EVALUATION--COMMERCIAL ITEMS (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be the lowest price and technically acceptable as determined by this Statement of Work. The following factors shall be used to evaluate offers: EVALUATION CRITERIA TECHNICAL - I 1. The contractor shall submit a narrative statement, and descriptive literature, describing your experience in performing the type of work identified in the Statement of Work. Include the number of years your company has been in this type of business. 2. The contractor shall submit a written system design showing how they intend to meet the specific requirements of the contract in accordance with the Statement of Work. 3. The prime contractor selected to perform this work must be an independent third party provider of water management services. To be deemed independent and thus avoid commercial conflict of interest, neither the prime contractor, nor any partners, subcontractors nor subsidiary companies may sell water treatment chemicals or remediation services. 4. The contractor shall submit samples of data generated by the system proposed, and documentation of the ability of the system to connect to a building automation system, as examples of ability of the system to conform to the necessary requirements of this Statement of Work. 5. Contractor shall submit the original documentation from the manufacturer stating that they are an authorized distributor for the specific items being procured (this letter should be on the manufacturers official letter head). PAST PERFORMANCE - II To be considered for award, the offeror must provide information regarding a minimum of three past performance references where your company was the prime contractor and performed 51% of the relevant work. Offeror s examples of previous efforts should be of similar size and scope. Information should include agency name, location, description, and point of contact with phone number, contract or delivery order number, a brief scope of contract, and contract value. Preference will be given to companies who can show that services of a similar scope and size were provided at government facilities. 7. BASIS FOR AWARD The basis for award shall be the lowest price system that is technically acceptable in accordance with this Statement of Work. Failure to provide all requested evaluation information may result in the vendor being deemed as non-responsive. Item # Item Description Qty/Unit Price/Cost Total Cost 0001 Advanced Water Monitoring System 11 each 0002 Water temperature sensor with 4 20Ma and Thermowell 5 each 0003A Technical Support/Startup for item 0001 11 job 003B Technical Support/Startup for item 0002 5 job 0004 Advanced Monitoring System Service 2.0 $_______ per month for 11 locations 12 months 0005 Web based Water Management Service 12 months TOTAL COST --------------- --------------- End of Combined Synopsis/Solicitation

Original Point of Contact

POC Beverly A Jones

Place of Performance

Department of Veterans Affairs;VA Medical Center;17273 State Route 104;Chillicothe, OH 45601
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