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Copier lease for Indiantown Gap National Cemetery. New 60 month lease. Subject to availability of FY 2018 - Attachment

General Information

Document Type:FILE
Posted Date:Aug 28, 2017
Category: Photographic Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;NCA Contracting Service;75 Barrett Heights Rd. Suite 309;Stafford VA 22556

Description

SUBJECT: Request for information (RFI), Synopsis for a 60-month lease of a Ricoh model MP C5503 and MP4054 B/W printer or equal. The Department of Veterans Affairs, in conjunction with the National Cemetery Administration (NCA) is seeking a better understanding of the market capability for the proposed equipment above. The purpose of this Request for information (RFI) is to obtain information on the capability of vendors to provide 60-month lease of a Ricoh model MP C5503 and MP4054 B/W printer or equal for the National Cemetery Administration (NCA). This RFI allows potential contractor to submit a non-binding statement of interest and documentation demonstrating their capabilities, and suggestions that will allow the Government to refine its potential course of action. The RFI effort is intended to assess available sources capabilities, and solicit feedback for acquisition planning purposes. NCA is requesting response from qualified suppliers and/or businesses concerns. The NAICS code for this effort is 333316. SEE BELOW SALIENT CHARACTERISTICS INSTRUCTIONS: NCA is looking for interested Service Disabled Veteran Owned Small Businesses (SDVOSB), Veteran Owned Small Businesses (VOSB), and Small Businesses (SB) for a possible set-aside. Submit a brief description, four (4) pages or less (including cover letter), that demonstrates your company s ability to provide 60-month lease of a Ricoh model MP C5503 and MP4054 B/W printer or equal. You should also demonstrate your company s ability to provide these products. Demonstrate your past experience in performing these services for the past two years to include your contract number and your socioeconomic status. Responses should include business size, business type, socio-economic status. All interested parties must be registered in SAM and verified in VETBIZ (VETBIZ for SDVOSB and VOSB). Please provide a copy of your FSS or GSA schedule, if applicable. Please submit your responses to the Contracting Specialist, Auvorie Benson at auvorie.benson@va.gov. Responses are due by 8:00AM EST Aug 31, 2017 PRODUCT DESCRIPTION REQUIREMENTS: 60 Month lease of two Multifunction printer, copier, scanner, fax machines. 1) Ricoh model MP C5503 Color with LCIT model RT3030 System stand (Extra paper bank), Finisher (model SR3130) and fax module or similar item. 2) Ricoh model MP 4054 B&W with PB 3230 System stand (Extra paper bank), Finisher (model SR3130) and fax module or similar item. Intended Use: Everyday office use for the Indiantown Gap National Cemetery administration office and Maintenance office. Contract Line Item (CLIN) Item Description Minimum Technical Requirements Method of Evaluation PRODUCT: Two Multifunction printer, copier, scanner, fax machine Ricoh model MP C5503 Color with LCIT model RT3030 System stand (Extra paper bank), Finisher (model SR3130) and fax module or similar item and Ricoh model MP 4054 B&W with PB 3230 System stand (Extra paper bank), Finisher (model SR3130) and fax module or similar item 0001 PRODUCT: Multifunction printer, copier, scanner, fax machine Ricoh model MP C5503 Color with system stand (extra paper bank), finisher and fax module or similar item - General specs - Power: 120 Volt, 12 Amp - Output Speed: 55 PPM B&W and Color (LTR Paper) - Copy Resolution: 600 dpi - Document feeder: Single Pass Document Feeder 220 Sheets. - Paper Capacity: 2 x 550 sheets + 100 sheet bypass tray - Supported paper sizes: 1st tray 8.5 x 11, 2nd paper tray 5.5 x 8.5 12 x 18, envelopes. Bypass tray up to 12 x 18, envelopes. - Supported paper weights: standard tray 14-80 lb. bond, bypass tray 14-80 lb bond, duplex unit 14-68 lb. bond. - Paper types: plain, recycled, letterhead, cardstock, preprinted paper, bond paper, high-gloss coated paper, color paper, envelopes, labels. - Auto duplex - Output capacity: Standard 500 sheets, maximum 3625 sheets - Zoom 25% - 400% in 1% increments. - Security Features: Data Overwrite security system (DOSS), HDD encryption, User codes, SNMP v3 support, encryption, locked print, User authentication - Printer specs - Memory: 2G Ram / 250GB HDD - Maximum print resolution: 1200 x 1200 dpi - Network interfaces:1000Base-T/10Base-TX/10Base-T Ethernet - Network protocol support: TCP/IP (IPv4/IPv6), IPX/SPX - Document Server Specs - 3000 documents, 9000 pages - Facsimile Specifications - Fax option type M4 - Resolution: 200x100 dpi, 200x200 dpi - Modem Speed: 33.6K -2,400 bpe w/auto fallback - Compression method: MH. MR, MMR, JBIG - Transmission speed: G3 Approx. 2 seconds/page - Scanning Speed: Up to 82 spm - Auto Dialing: 2000 Quick/speed dial numbers: 100 group dial numbers - Memory capacity: 4 MB (approx. 320 pages) - Paper Handler (RT3030) Side large capacity tray - Capacity 1500 sheets - Paper Size: 8.5 x 11 - Paper Weight: 14 80 lb. Bond/166 lb. index - Dimensions (WxDxH): 13.4 x21.4 x11.4 - Finisher (SR3130) - Paper size: 5.5 x8.5 to 12 x18 - Paper weight: 14-80lb. bond/166 lb. index - Stack capacity: 500 sheets (8.5 x11 or smaller), 250 sheets (8.5 x14 or larger) - Staple Paper Size: 7.25 x10/5 to 11 x17 - Staple paper weight: 14 28 lb. Bond - Staple capacity: 50 sheets (8.5 x11 ), 30 sheets (8.5 x14 or larger, and/or mixed sizes) - Staple positions: Top, Bottom, 2 staples - Dimensions (WxDxH): 21.5 x20.6 x6.7 0002 Product: Multifunction printer, copier, scanner, fax machine Ricoh model MP 4054 B&W with System stand (Extra paper bank), Finisher and fax module or similar item. - General specs - Power: 120 Volt, 12 Amp - Output Speed: 40 PPM - Copy Resolution: 600 x 600 dpi - Document feeder: Single Pass Document Feeder 220 - sheets - Paper Capacity: 2 x 550 sheets + 100 sheet bypass tray - Supported paper sizes: Tray 1 & 2, 5.5 x8.5 11 x17 Bypass tray 5.5 x8.5 12 x18. - Supported paper weights: tray 1 & 2, 16-80 lb. bond, bypass tray 14-80lb bond, duplex unit 14-68 lb. bond. - Paper types: plain, recycled, colored, special, - letterhead, cardstock, preprinted paper, pre-punched - paper bond paper, envelopes, labels. - Auto duplex - Output capacity: Standard 500 sheets, maximum 3625 sheets - Zoom 25% - 400% in 1% increments. - Security Features: Data Overwrite security system (DOSS), HDD encryption, Unauthorized copy/print prevention. - Printer specs - Maximum print resolution: 1200 x 1200 dpi - Network interfaces:1000Base-T/10Base-TX/10Base-T Ethernet - Network protocol support: TCP/IP (IPv4/IPv6) - Facsimile Specifications - Fax option type M29 - Resolution: 200x200/100 dpi, - Modem Speed: 33.6K -2,400 bpe w/auto fallback - Compression method: MH. MR, MMR, JBIG - Transmission speed: G3 2 seconds/page - Scanning Speed: Up to 68 spm - Auto Dialing: 2000 Quick/speed dial numbers: 100 group dial numbers - Memory capacity: 4 MB (approx. 320 pages) - Paper Handler (PB3230) Side large capacity tray - Capacity 2000 sheets - Paper Size: 8.5 x 11 - Paper Weight: 14 80 lb. Bond/166 lb. index - Dimensions (WxDxH): 2314 x27 x9.7 - Finisher (SR3130) - Paper size: 5.5 x8.5 to 12 x18 - Paper weight: 14-80lb. bond/166 lb. index - Stack capacity: 500 sheets (8.5 x11 or smaller), 250 sheets (8.5 x14 or larger) - Staple Paper Size: 7.25 x10/5 to 11 x17 - Staple paper weight: 14 28 lb. Bond - Staple capacity: 50 sheets (8.5 x11 ), 30 sheets (8.5 x14 or larger, and/or mixed sizes) - Staple positions: Top, Bottom, 2 staples - Dimensions (WxDxH): 21.5 x20.6 x6.7 0003 Service: Maintenance and service of copiers. Includes allowance of 1000 color and 5000 B&W copies on the color copier and 2500 copies on the &W copier per month. Overage price per sheet for B&W and color copies over monthly allowance. Service plan will include cost of all labor, parts and supplies (excluding paper). 2. EXTENT OF OBLIGATION Delivery Requirements : Deliver on October 1, 2017 Delivery shall be made Free On Board, (FOB) destination to Indiantown Gap National Cemetery. Upon delivery of equipment, the VA shall thoroughly inspect the equipment. After the inspection has been performed, the VA shall issue a written notice of acceptance or rejection. The written notice shall be issued within 15 days from the date of delivery. If a written notice is not received by the company within 15 days, the VA shall be deemed to have unconditionally accepted the equipment. 4. SCHEDULE FOR DELIVERABLES Inspection: Destination Acceptance: Destination Free on Board (FOB): Destination Ship To and Mark For: Indiantown Gap National Cemetery RR2 Box 484 Indiantown Gap Road Annville, PA 17003

Original Point of Contact

POC Auvorie Benson

Place of Performance

Address:
Indiantown Gap National Cemetery;RR2 Box 484;Indiantown Gap Road;Annville, PA
17003,
Link: FBO.gov Permalink
Link: FBO.gov Permalink
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