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NATO International Competitive Bidding (ICB): Contractor Support for Office of Protocol, Supreme Allied Commander Transformation Headquarters

General Information

Document Type:PRESOL
Posted Date:Aug 28, 2017
Category: Professional, Administrative and Management Support Services
Set Aside:N/A

Contracting Office Address

Department of Commerce, Bureau of Industry & Security, Department of Commerce, 1400 Pennsylvania Avenue, NW, Room 1099D, Washington, District of Columbia, 20230

Description

Supreme Allied Commander Transformation Headquarters (HQ SACT) in Norfolk, VA, intends to issue an Invitation for International Bidding (IFIB) to provide contract support to its Office of Protocol. Potential prime contractors must 1) be pre-approved for participation in NATO International Competitive Bidding (ICB), 2) be nominated to the bidders list by the U.S. Government, and 3) have performed contracts within the last three years substantially similar in scope to the requirement described in the solicitation. Contractor personnel performing services under the contract shall have a minimum of a SECRET level Personnel Security Clearance. The contractor is responsible for ensuring that the Defense Security Service issues the required NATO Security Clearance Certificates for those personnel. The Department of Commerce reference for this project is IFIB-ACT-SACT-17-47. REQUIREMENT HQ SACT is seeking two contract support personnel to assist ACTs Office of Protocol: Duties of Protocol Specialist: - Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT. - Personally meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits. - Preparing and executing an effective and comprehensive DV program, which includes creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details. - Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette. - Supporting the execution of numerous National Day Flag Raising Ceremonies, guests of honor, gifts, and various other details. - Maintaining a historical DV database. - Serving as IT SME on all matters regarding IT/AV inside the Protocol Branch and for events in support of HQ SACT mission requirements. Duties of Protocol Resource Staff Specialist: - Planning, preparing, and executing all conferences, exercises, seminars, ceremonies, and VIP visits to HQ SACT. - Meeting and escorting visitors and dignitaries (as required) on their arrival and accompanying them through various phases of their visits. - Preparing and executing an effective and comprehensive DV program. Responsible for creating schedules of events, including briefing arrangements, luncheons, ship and base tours, accommodations, transportation, and all details. - Providing advice and training on matters relating to the customs and regulations governing diplomatic formality, precedence, and etiquette. - Supporting numerous National Day Flag Raising Ceremonies, guests of honor, gifts, and various other details. - Acting as liaison between Protocol and Budget & Finance on all matters regarding contracts and payments for events in support of HQ SACT mission requirements. Type of Contract: Firm Fixed Price (FFP), Level of Effort BIDDING PROCEDURE NATO ICB requires that the U.S. Government nominate U.S. prime contractors to the bidders list. Before the U.S. Government can nominate a U.S. prime contractor to the bidders list for this procurement, the U.S. firm must be approved for participation in NATO ICB. U.S. firms are approved for NATO ICB on a facility-by-facility basis. The U.S. NATO ICB application is a one-time application. The application requires supporting documentation in the form of 1) a company resume indicating contracts completed as a prime contractor and 2) an annual report or set of financial documents indicating compilation, review, or audit by an independent CPA. U.S. firms can download a copy of the U.S. NATO ICB application from the following website: http://www.bis.doc.gov/index.php/other-areas/strategic-industries-and-economic-security-sies/nato-related-business-opportunities The application and supporting documentation may be submitted as e-mail attachments. If, when submitting the application, your firm is interested in a specific NATO ICB project, please include the following in the text of your email: - the title and/or solicitation number of the project - the name/phone/FAX/email of the company employee who should receive the bid documents Upon approval of the one-time NATO ICB application, the Department of Commerce will then know to issue a Declaration of Eligibility (DOE), which is the document used to nominate an approved facility to the bidders list for a particular NATO ICB project. IMPORTANT DATES Firms should request a DOE (and, for firms new to NATO ICB, submit a completed one-time NATO ICB application) by: 27 September 2017 Please note, however, that HQ SACT will continue to accept nominations to the bidders list (DOEs) past the nomination deadline and up to the bid closing date. HQ SACT issues IFIB (target): Contractors will be able to view the IFIB on or after 02 October 2017 at the following website: http://www.act.nato.int/contracting Bid closing (target): 13 November 2017 Period of performance: 01 January 2018 - 31 December 2018 with four option years (Jan-Dec)

Original Point of Contact

POC Lee Ann Carpenter, Phone: 202-482-2583

Place of Performance

Address:
Norfolk, Virginia, 23551, United States
23551,
Link: FBO.gov Permalink
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