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General Information

Document Type:FILE
Posted Date:Aug 26, 2017
Category: Utilities and Housekeeping Services
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;400 Fort Hill Ave.;Canandaigua NY 14424


This is a Sources Sought Notice. (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although "proposal," "offeror," contractor, and "offeror" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as "proprietary" or "confidential," intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Canandaigua, NY for the purpose of collecting information about performing a one-tine comprehensive cleaning service at the Buffalo VA Medical Center, located at, 3495 Bailey Ave, Buffalo, NY 14215. The VA is seeking to provide for this requirement beginning on October, 1st, 2017. The North American Industry Classification Systems (NAICS) code for this requirement is 561720 (Janitorial Services) with a Small Business size standard of $18.0 million. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified several small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment are encouraged to email a capability statement and full information to Juan Cobas by September, 6, 2017, 1400 hrs. EST. at Juan.Cobas@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category. Contractors shall identify the NAICS code for the services being offered as well as their size status under said NAICS. This information will be used to determine the viability of a set aside for this requirement. - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP. - Contractors shall include any relevant comments about the Attachment(s) if applicable. STATEMENT OF WORK Contract Title. VAMC Buffalo Cleaning Contract. Background. Contract to provide a one-time deep cleaning of entryways, stairwells and elevators, basement cafeteria and Room 36 kitchen, other areas has identified below. Scope. The intent of this contract is to provide all necessary vendor services required for a one-time deep cleaning service for Lobby and Outpatient entryways, stairwells and elevators at the VA Medical Center, 3495 Bailey Avenue, Buffalo. Vendor would provide and use his own supplies. This would include high gloss waxing of floors, dusting/washing walls, clean stair overhang areas on sides, lights, windowsills, high dusting. All floors, except carpeted areas, shall be swept, dust mopped, damp mopped, dry buffed, and spray buffed, as needed, to ensure they have a uniform high gloss appearance and free from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Requesting the product used for high gloss shine on floors last at least a year. Baseboards, corners, and wall/floor edges shall also be cleaned. Grease and grime shall be removed from stair guards, handrails and baseboards.  Cafeteria and kitchen room 36 should be cleaned to restaurant standards. Contractor shall remove all marks, dirt, smudges, scuffs, and other foreign matter from adjoining stairwell walls/overhangs to provide or maintain a clean, uniform appearance. All overhang areas in stairwells have be dusted and cleaned. Strip, scrub, seal, and wax floors as necessary to maintain a uniform high gloss appearance. A non-skid wax is required.   A uniform glossy appearance is free of scuff marks, heel marks, wax build-up, and other stains and discoloration. On entrance from the Lobby there is a Starbucks, floors would be clean in this area, square footage is included in #4 below. Vendor would provide a schedule for cleaning before start of contract; all areas must be completed by December 31, 2017 and the time frame is 3rd shift from 12am to 8am for services to be completed, there would be minimal disruption at this time. The vendor would check in with 3rd shift supervisor on arrival and use a log book for signing in and out. Vendor would check out with COR at 8am in Room 63. Types of floor: Stairwells are painted concrete. Service Elevator floors are metal. Passenger elevator floors are VCP floor. Floor on entry from Lobby is concrete, then goes to marble floor tiles to passenger elevators and part way around the circle to service elevator side. Floor outside of service side elevators and part way around circle to passenger elevators is Terrazzo floor tiles. On entry from outpatient entrance there is brick then goes to rubber flooring to sliding doors then Terrazzo floor around to passenger elevators. Requesting that the brick inside outpatient area by doors and small concrete area inside door way of Lobby be finished/sealed as well. Square Footage: Floor From entry doors at Lobby down to passenger elevators then floor around the circle to service elevators including the concrete area inside the door way. Bailey Lobby: 1,850 sq.ft. Elevators: #1,2,3,4,5,8,9,10 = 48 sq.ft. each elevator #6,7 = 57 sq.ft. each (large elevators on service side) Outpatient E-wing elevators = 49 sq.ft. each Outpatient entrance down the hallway around to passenger elevators waling into that circle above 3,879 sq.ft. Canteen Cafeteria and Kitchen Room 36 = 5,150 sq.ft. Areas to Clean: All Elevators - Elevators are located at Service side and Passenger side core areas and E-Wing elevators that go from basement to 2nd floor by Outpatient Entrance. Entryways at outpatient entrance and lobby area. Canteen Cafeteria and Canteen Kitchen Room 36, a key will be provided. See below for stairwell areas to clean. A key will be provided for the vendor to sign in and out for the alarmed stairwells. STAIRWELL NUMBER WING FLOORS COMMENTS Sq Footage 1 A BASEMENT TO 10th FLOOR 117 sq.ft./floor =1287 2 A BASEMENT TO 10th FLOOR 117 sq.ft./floor =1287 3 A BASEMENT TO 11TH FLOOR 117 sq.ft./floor =1404 4 B BASEMENT TO 11TH FLOOR 117 sq.ft./floor =1404 7 C BASEMENT TO 10th FLOOR 117 sq.ft./floor =1287 9 C BASEMENT TO 11TH FLOOR 117 sq.ft./floor =1404 10 D FIRST TO 11TH FLOOR 117 sq.ft./floor =1287 11 D FIRST TO 10th FLOOR 117 sq.ft./floor =1170 12 D FIRST  TO 10th FLOOR 117 sq.ft./floor =1170 14 C SUB-BASEMENT BASEMENT 87 sq.ft. 15 C-D BASEMENT TO 3RD FLOOR KITCHEN UP TO SPS 115 sq.ft./floor =460 16 C FIRST FLOOR TO 2ND FLOOR SURGERY 162 sq.ft. 42 E BASEMENT TO 3RD FLOOR 135 sq.ft./floor =540 Vendor would have a safety orientation with the Safety Manager before contract starts and go over the alarmed stairwells and other safety concerns. Vendor will provide and use his own supplies. Please use this link below to access cleaning instructions for the Terrazzo Floor Tile http://www.fritztile.com/media/16483/112_careandmaintenance.pdf Performance Monitoring. Performance monitoring will be conducted by Housekeeping Supervisors who will inform the COR of any discrepancies. Place of Performance. Location of the work is the VA Medical Center below: VA Medical Center 3495 Bailey Avenue Buffalo, NY

Original Point of Contact


Place of Performance

Buffalo VA Medical Center;3495 Bailey Ave;Buffalo, NY
Link: FBO.gov Permalink
Link: FBO.gov Permalink
Link: FBO.gov Permalink
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