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Trackhoe with hydraulic hammer

General Information

Document Type:PRESOL
Posted Date:Aug 25, 2017
Category: Lease or Rental of Equipment
Set Aside:N/A

Contracting Office Address

Department of Agriculture, Forest Service, R-3 Southwestern Region/Coronado NF, Federal Building, 300 West Congress, Tucson, Arizona, 85701, United States


JUSTIFICATION & APPROVAL UNUSUAL AND COMPELLING URGENCY REQUIREMENT: Rental of trackhoe with hydraulic hammer 1. CONTRACTING ORGANIZATION: Coronado National Forest, Forest Service, USDA. 2. DESCRIPTION OF ACTION: Unusual and compelling urgency acquisition for trackhoe with hydraulic hammer rental for an estimated total of $6,000.00. 3. DESCRIPTION OF SUPPLIES/SERVICES: Rental of trackhoe with hydraulic hammer is being used to break up rock, brick, concrete, and debris to tear down an old bridge that has been damaged from flooding on the Safford Ranger District. 4. AUTHORITY: 41 U.S.C. 3304(a)(2) and Federal Acquisition Regulation 6.302-2, Unusual and Compelling Urgency. 5. APPLICABILITY OF AUTHORITY: Nearly 50,000 acres of forest was destroyed during the Frye Fire over the summer of 2017. The fire removed natural barriers that would have prevented major flooding in the area during monsoons. Due to heavy monsoons, flooding occurred. The old bridge, whose drainage has become blocked, is threatening the structure of the new bridge which lies slightly downhill from the old bridge. Due to the blockage of the drainage of the old bridge, flood water and debris have diverted over the old bridge and to the left. The flow is now rushing past the base of the new bridge and breaking away the structure. If the new bridge were to collapse, the estimated cost to the government would be approximately $3 million dollars. Therefore, the old bridge must be demolished as soon as possible to restore the flood flow to its natural path between the bases of the new bridge. 6. EFFORTS TO OBTAIN COMPETITON: Three local heavy equipment rental companies were verbally contacted for pricing for a trackhoe with hydraulic hammer. Two vendors did not have an equitable piece of equipment available. The Forest went with the only organization that could provide the equipment needed immediately. 7. FAIR AND REASONABLE COST: An online search revealed similar equipment rental costs between $500-$1,500 per day, or $3,500-$10,500 per week. Our pricing is within these totals. 8. MARKET RESEARCH: Forest service technicians were consulted to determine appropriate equipment requirements for this work. Afterwards, three heavy equipment rental vendors were contacted for pricing. 9. ANY OTHER FACTS SUPPORTING THE USE OF OTHER THAN FULL AND OPEN COMPETITION: In addition to the cost of replacing the new bridge, if the new bridge were to collapse or require extended repairs, road access to the Columbine work center and Mount Graham (including the international astronomical observatory) would be cut off completely. 10. INTERESTED SOURCES: RDO Equipment Co. (awardee), Neff Rental, and Titan Rentals. 11. STEPS TO FOSTER COMPETITION: Under emergency circumstances, requirements are solicited IAW appropriate FAR procedures fostering competition to the maximum extent practicable. 12. CONTRACTING OFFICERS CERTIFICATION: I hereby certify that the above justification is accurate and complete to the best of my knowledge and belief. //Signed// Lee Norton Contracting Officer 25 August 2017 *Any questions or concerns regarding this acquisition should be directed to Joleen Dedmon, joleendedmon@fs.fed.us, or 520-388-8488.

Original Point of Contact

POC Joleen Dedmon, Phone: 5203888488CNT FY17004DTD 083017

Place of Performance

Coronado National Forest, 300 W Congress St, Tucson, Arizona, 85701, United States
Link: FBO.gov Permalink
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