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CBP OFO Sweetgrass to Roosville Moving Services - Q & A Document

General Information

Document Type:MOD
Posted Date:Aug 24, 2017
Category: Transportation, Travel and Relocation Services
Set Aside:N/A

Contracting Office Address

Department of Homeland Security, Customs and Border Protection, Border Enforcement Contracting Division - Mountain Branch, 4760 N Oracle Rd, Suite 100, Tucson, Arizona, 85705, United States

Description

Q & A Document The purpose of Amendment Two (2) to solicitation 20100892 is the following: 1. Upload questions and answers document. The Q&A document is now attached to the solicitation. All other terms and conditions remain unchanged. _________________________________________________________________________ The purpose of Amendment One (1) to solicitation 20100892 is the following: 1.AMEND AWARD CRITERIA The following is removed from the solicitation: Award Criteria: Proposals that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government may reject any proposal that is evaluated to be significantly not compliant with the solicitation requirements, unrealistically high or low in price, or reflects a failure to comprehend the complexity and risks of the work to be performed. 2.UPDATE SECTION I.10 OF APPLICABLE CLAUSES AND PROVISIONS DOCUMENT "Term of Contract" is updated to indicate: All moving services shall be completed within 60 days after receipt of order (ARO). 3.AMEND THE CLAUSE 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) AND UPLOAD UPDATED APPLICABLE CLAUSES AND PROVISIONS DOCUMENT The following language supersedes the previously posted language in the provision 52.212-2: 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) (a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and whose offer is the Lowest Priced Technically Acceptable (LPTA). Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers: 1.TECHNICAL AND MANAGEMENT APPROACH (non-cost) Each Offeror will be evaluated on a contractor-provided approach formulated to meet the requirements of the Statement of Work (SOW). The proposal should fully outline the capabilities and methodology to provide the services as required. 2.PAST PERFORMANCE (non-cost) Offerors will be evaluated on their recent (within the past 3 years) performance of relevant services as described in the requirements of the SOW. Offerors should provide three (3) references for the same or similar work performed for Federal, State, and local government and private clients. For each services project used to demonstrate the relevant past performance, the Offeror must provide appropriate point of contact information for the individual within the client agency/firm overseeing the services performed. An Offeror may also provide information on problems encountered on the identified projects and the offers corrective actions. The Government will consider this information, as well as information obtained from any other sources, when evaluating the offerors past performance. An offeror will not be evaluated favorably or unfavorably on past performance if the offeror has no record of relevant past performance or for whom information on past performance is not available. 3.PRICE A comparison of proposal pricing received in response to the solicitation will be made in order to make a determination of fair and reasonable pricing in accordance with the Firm Fixed Price nature of this acquisition action. Technical and past performance, when combined, are approximately equal to price. (b) Options. N/A. (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. The Government reserves the right to award without discussions with Offerors. (End of provision) An updated applicable provisions and clauses document with the same changes made to 52.212-2 is attached to the solicitation and supersedes the previously posted provisions and clause document. 4.REMOVE PAGE LIMIT REQUIREMENT FOR EVALUATION FACTOR #3 The following requirement is removed from the solicitation: No more than five (5) single-sided pages total for Evaluation Factor Three. (PRICE) 5.ATTACH PROPOSAL PRICING SHEET TO THE SOLICITATION A proposal pricing sheet is now attached to the solicitation and must be included with the submission of a proposal. _____________________________________________________________________________________________________________________________________________ This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The solicitation number is 20100892 and is issued as a Request for Quotation. The solicitation document and incorporated provisions and clauses (including Attachment Two to the solicitation) are those in effect through Federal Acquisition Circular 2005-95. The associated NAICS code for this procurement is 484210 - (Used Household and Office Goods Moving) with a small business size standard of $27.5M. This requirement is being solicited as a total small business set-aside. All responsible sources may submit a quotation which shall be considered by the agency. The U.S. Customs and Border Protection (CBP), Office of Field Operations (OFO) Area Port of Sweetgrass has a requirement for moving services of various items such as furniture, a filing storage system and safe vaults. The majority of these items will need to be moved from the Sweetgrass Port of Entry (POE) in Sweetgrass, Montana to the Roosville Port of Entry in Eureka, Montana. A small number of items will need to be moved between the 1st floor and the 3rd floor of the Sweetgrass POE. A list of questions and answers received during development of the Government estimate and market research are attached to the solicitation as Attachment Two. ***SITE VISIT MANDATORY REQUIREMENT*** A site visit is mandatory in order for the prospective offerors to take the necessary measurements, dimensions, and other pertinent information that will allow for the development of a proper proposal. Vendors who submit a proposal without a site visit will not be considered for award. Failure to attend will result in a non-responsive rating for proposal submission. A site visit is scheduled for the following day: Date: August 21, 2017 (Monday) Time: 9:00 A.M. PT Location to Meet: Sweetgrass Port of Entry 39825 I-15 N Sweet Grass, MT 59484 Additional details regarding the site visit are included in the attached site visit information document. The deadline for receipt of proposals for this requirement is: Friday, August 25, 2017 at 1:00 PM Pacific Time (PT). Proposal submissions must be submitted only by email to Contract Specialist Benjamin Dorgan at: benjamin.j.dorgan@cbp.dhs.gov Subject line of the email should read: 20100892 Quotation Submission: OFO Sweetgrass Moving Services All proposal pricing must be valid for up to 60 calendar days after close of the solicitation. Interested offerors must submit any questions concerning the solicitation at the earliest time possible to enable the Government to respond. Questions must be submitted directly to the proposal submission point of contact as indicated above. Questions not received by the question submission deadline of: Tuesday, August 22, 2017 at 1:00 PM Pacific Time may not be considered. In accordance with FAR 52.222-41 (Service Contract Labor Standards) Attachment Three to the solicitation includes prevailing wage rates for the State of Montana which must be adhered to in performance of the resultant contract. The selected Offeror must comply with the following commercial item terms and conditions, which are incorporated herein by reference: FAR 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition; FAR 52.212-3, Offeror Representations and Certifications - Commercial Items - the selected offeror must submit a completed copy of the listed representations and certifications; FAR 52.212-4, Contract Terms and Conditions - Commercial Items; FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (See Attachment Three to the solicitation for further clause and provision detail applicable to this acquisition) In addition to submitting the required proposal pricing sheet for this solicitation, each Offeror must provide any relevant NON-PRICING responses (e.g. technical proposal, product specifications, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. A bidder must submit sufficient information for a technical evaluation to be made by the Government to determine if the offerors proposal meets the minimum requirements of the SOW. The Contracting Officer is not responsible for acquiring any additional information. If description/technical data/specifications are not sufficient to make a technical acceptance decision, the bid may be determined technically unacceptable. Emailed submissions must be in separate attachments and clearly indicate what is being provided. The following criteria must be followed when submitting proposal attachments: 1. No more than five (5) single-sided pages total for Evaluation Factor One. (TECHNICAL AND MANAGEMENT APPROACH) 2. No more than five (5) single-sided pages total for Evaluation Factor Two. (PAST PERFORMANCE) 3. No more than five (5) single-sided pages total for Evaluation Factor Three. (PRICE) Due to restrictions on the size of email, ensure that all emails submitted are less than 5MB. If the proposal exceeds 5MB, please separate the submission into multiple emails and include in the subject line the solicitation number and # of # emails. Any electronic submission determined to contain a virus will be deleted and not viewed or accepted for consideration under this solicitation. The Government intends to award a firm fixed price purchase order. Award Criteria: Proposals that do not respond to all requirements in the solicitation may be rejected without further evaluation, deliberation, or discussion. The Government may reject any proposal that is evaluated to be significantly not compliant with the solicitation requirements, unrealistically high or low in price, or reflects a failure to comprehend the complexity and risks of the work to be performed. The Government reserves the right to award without discussions with Offerors. 52.212-2 EVALUATION--COMMERCIAL ITEMS (OCT 2014) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government and whose offer is the Lowest Priced Technically Acceptable (LPTA). Award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers: 1. TECHNICAL AND MANAGEMENT APPROACH (non-cost) Each Offeror will be evaluated on a contractor-provided approach formulated to meet the requirements of the Statement of Work (SOW). The proposal should fully outline the capabilities and methodology to provide the services as required. Proposal must include pricing for all option periods. 2. PAST PERFORMANCE (non-cost) Offerors will be evaluated on their recent (within the past 3 years) performance of relevant services as described in the requirements of the SOW. Past performance will be evaluated to determine that each offeror has performed in a satisfactory manner in the performance of similar services as those specified in the SOW and whose past performance does not pose a risk to the Government. Offerors should provide references for the same or similar work performed for Federal, State, and local government and private clients. For each services project used to demonstrate the relevant past performance, the Offeror must provide appropriate point of contact information for the individual within the client agency/firm overseeing the services performed. An Offeror may also provide information on problems encountered on the identified projects and the offers corrective actions. The Government will consider this information, as well as information obtained from any other sources, when evaluating the offerors past performance. An offeror will not be evaluated favorably or unfavorably on past performance if the offeror has no record of relevant past performance or for whom information on past performance is not available. 3. PRICE A comparison of proposal pricing received in response to the solicitation will be made in order to make a determination of fair and reasonable pricing in accordance with the Firm Fixed Price nature of this acquisition action. Technical and past performance, when combined, are approximately equal to price. (b) Options. N/A (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. List of Attachments to Solicitation Number 20100892: 1. Statement of Work (SOW) 2. Q&A Received During Development of the Government Estimate and Market Research 3. Site Visit Information Document 4. Applicable Contract Clauses and Solicitation Provisions 5. WDOL Wage Determination 96-0305 (Rev.-32) - Montana statewide

Original Point of Contact

POC Benjamin Dorgan, Phone: (520) 407-2808

Place of Performance

Address:
Montana, United States
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