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AE Design: SPS Temperature and Humidity Control - Attachment

General Information

Document Type:FILE
Posted Date:Aug 22, 2017
Category: Architect and Engineering Services - Construction
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;VAMC (613);VISN 5 Contract Satellite Office;510 Butler Avenue, Building 306A;Martinsburg WV 25405


The Department of Veterans Affairs Medical Center (VAMC), 510 Butler Avenue, Bldg. 306A, Martinsburg, WV 25405 requires Architect Engineering Services to design Project number 581-17-100 Improve SPS Temperature/Humidity Control (Design) at the Huntington VAMC, 1540 Spring Valley Drive, Huntington, WV 25704. This project will encompass the This project will replace/update air handling equipment, replace ventilation, replace environmental controls, remodel floor plans, and provide a monitoring system capable of documenting continuous humidity and temperatures for Sterile Processing Services (SPS) on basement floor, and as required throughout the VAMC in remote dirty/clean rooms, to bring the medical center into compliance with VHA Directive 1116. Along with improving the air systems, the condition of the SPS will need to be updated and storage systems that maximum inventory control. There are satellite SPS spaces that will need to be redesigned/ reconfigured to bring them into code or to provide actual clean and dirty storage. The AE shall determine the cost benefit analyses of phasing of work vs renting trailers and incorporate into the final design. The estimated construction cost range is between $5 million and $10 million. Contract will include Design Phase (includes: Kick off meeting, three (3) design review meetings at 30%, 60%, and 95%) and Construction Phase (includes: Submittal Reviews, Inspections, and As Built Drawings). This requirement is 100% Total Service Disabled Veteran Owned Small Business Set-Aside. Any subsequent award will require firms to be registered in System for Award Management (SAMS) www.sam.gov and Vetbiz https://www.vip.vetbiz.gov/ as a Service Disabled Veteran Owned Small Business. Eligible prime contractor firms must have a working office located within 250 miles of the VAMC Huntington, WV 25704. This distance is determined according to www.randmcnally.com. Only SDVOSB Firms currently verified in the Veterans Information Pages (VIP) at www.vetbiz.gov are eligible to submit bids/offers. SDVOSB Firms that submit bids/offers on SDVOSB set-asides that are not listed on VIP will be deemed nonresponsive (IFB) or technically unacceptable (RFP/RFQ). The North American Industry Classification System (NAICS) Codes that apply to this solicitation are 541310 Architectural Services and 541330 Engineering Services. NAICS Codes 541310 and 541330 both have a Small Business size standard of $4.5 million. The A/E selection criteria shall include the following elements (1) through (6), listed in order of importance or merit. FAILURE TO CLEARLY ADDRESS ALL LISTED EVALUATION CRITERIA AND INFORMATION REQUIRED BY THE SUBMISSION REQUIREMENTS BELOW MAY RESULT IN REJECTION OF SF330. (1) PROFESSIONAL QUALIFICATIONS NECESSARY FOR SATISFACTORY PERFORMANCE OF REQUIRED SERVICES. Provide brief resumes of proposed team members who will specifically serve as the Project Managers and Designers of Record (Mechanical, Electrical, Fire Protection Engineer). In addition, provide resumes of other relevant team members or frequent subcontractor such as: Architect, Civil, Structural Engineers, Cost Estimator, and team members who will perform technical tasks under this contract including their record of working together. The Designers of Record shall perform and direct the design within their respective discipline and shall sign and seal the drawings. All Designers of Record must be professionally registered in their discipline. Each resume shall include a minimum of three (3) specific completed projects that best illustrate the individual team members experience relevant to this contract scope; (2) SPECIALIZED EXPERIENCE WITH HEALTHCARE FACILITY RELATED DESIGNS, COMPLEX ELECTRICAL AND MECHANICAL EXPERIENCE, AND TECHNICAL COMPETENCE IN THE TYPE OF WORK REQUIRED. Provide a detailed narrative of up to 10 (maximum) relevant projects completed within the last 5 years that best illustrate overall team experience relevant to this contract scope. List projects that demonstrate the teams experience with projects of similar size and scope to those to be performed under this contract; (3) PAST PERFORMANCE ON CONTRACTS WITH GOVERNMENT AGENCIES AND PRIVATE INDUSTRY IN TERMS OF COST CONTROL, QUALITY OF WORK, AND COMPLIANCE WITH PERFORMANCE SCHEDULES. Discuss firms ability to work with Government entities and design standards or similar relevant experience with other entities. Provide a copy of all performance evaluations (A/E) issued for government contracts (as applicable). For non-Federal contracts, provide facility owner documentation of the firms performance issued on that contract. If know documentation exists, so state. Provide accessible owner points of contact: name, title address, telephone number, e-mail, and fax number and provide copies of awards and letters of appreciation/commendation as desired; (4) ORGANIZATION, MANAGEMENT AND QUALITY CONTROL. Discussion of the firms organization and management process. Demonstrated success of the Quality Control (QC) program used by the firm to ensure quality products. In narrative form outline the firms approach to design and project management. Document the firms ability to handle projects with multiple end-users and complex requirements. Describe the teams organization. Provide an organization chart that identifies the overall relationship and lines of authority of the proposed team; (5) CAPACITY to accomplish the work in the required time. Submission requirements for the prime and each proposed consultant to be assigned to the team, list all current projects with a design fee of greater than $200,000 being designed in the firms office. Indicate the firms present workload and the availability of the project team (including sub-consultants) for the specified contract performance period; describe experience in successfully delivering projects per performance schedule, providing timely construction support, and successfully completing multiple projects with similar delivery dates; (6) LOCATION in the general geographical area of the project and knowledge of the locality of the projects. Describe and illustrate the teams knowledge of design approaches, construction materials, codes/ordinances costs and other conditions unique to the geographic area related to the contract for which the submittal is being made THIS IS NOT A REQUEST FOR PROPOSAL. This is a request for SF 330s Architect/Engineer Qualifications packages only. Any requests for a solicitation will not receive a response. No material will be issued and no solicitation package or bidder/plan holder list will be issued. The socio-economic set-aside associated with this advertisement is 100% Total Service Disabled Veteran Owned Small Business Set Aside. Therefore, this acquisition is open to all firms meeting the qualifications under the associated NAICS code as registered in SAMS and Vetbiz. Qualified A/E firms are required to submit FOUR (4) hard copies of their entire completed SF Form 330 packages as well a CD copy; SF330 forms are available on-line at: http://www.gsa.gov/portal/forms/type/SF. Submission of information incorporated by reference is not allowed. Prospective firms shall address all selection criteria factors within their submitted SF330 package. All hard copy submissions must be bound in some manner. Submissions are limited to 75 pages, no photographs shall be submitted. Information shall be submitted no later than 3:00PM EST on September 19, 2017. Telephone inquires will not be honored. No faxed or emailed forms/submissions will be accepted. Mailed or hand carried submissions shall be sent to: Department of Veterans Affairs Medical Center, Attn: Kathryn Leatherman, SAO East VISN 5 Contracting, 510 Butler Ave, Bldg. 306A, Martinsburg, WV 25405. This acquisition is for Architect/Engineer (A/E) services, and is procured in accordance with the Brooks A/E Act as implemented in Subpart 36.6 of the Federal Acquisition Regulation. All submissions will be evaluated in accordance with the evaluation criteria. A "short list" of three or more firms deemed most highly rated after initial source selection will be chosen for interviews. Shortlisted firms will be scheduled for oral presentations/interviews. Negotiations will be made with the highest ranked firm. The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Award of any resultant contract is contingent upon the availability of funds.

Original Point of Contact

POC Kathryn Leatherman kathryn.leatherman@va.gov

Place of Performance

Link: FBO.gov Permalink
Link: FBO.gov Permalink
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