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Security Upgrades - Camera Installation - Attachment

General Information

Document Type:FILE
Posted Date:Aug 18, 2017
Category: Installation of Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;Great Lakes Acquisition Center (GLAC);115 S 84th Street, Suite 101; WI 53214-1476


Page 3 of 3 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>$150K) Acquisition Plan Action ID: VA69D-17-AP-4231 Contracting Activity: Department of Veterans Affairs, VISN 12, Great Lakes Acquisition Center, Center, 115 South 84th Street, Suite 101, Milwaukee, WI 53214-1476. Purchase request 695-17-3-6127-0020. Nature and/or Description of the Action Being Processed: This is a limited sources justification for a new firm-fixed price contract in accordance with FAR 13.5, Simplified Procedures for Certain Commercial Items, for a one-time service to install multiple cameras, intrusion alarms, panic alarm, computer with monitors, all programing, mapping and proper recording for 24 devices within the Clement J. Zablocki, VA Medical Center, Milwaukee and its outlying buildings. Description of Supplies/Services Required to Meet the Agency s Needs: The Contractor shall provide all the management, labor, equipment, supplies, etc., to complete the final expansion project for the building security systems for Green Bay, Appleton, Cleveland, Union Grove, Community Referral Resource Center, Honey Creek Corporate Building lease and the Milwaukee VA Medical Center. The total estimated value is $157,992.30. Period of performance is from time of contract award to December 31, 2017. Statutory Authority Permitting Other than Full and Open Competition: ( X ) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per FAR 6.302-1; Demonstration that the Contractor s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Pegasys/P2000 system is proprietary to Johnson Controls. The current system at the Milwaukee VAMC under contract GS06F0060P/VA69D-16-F-4795 is the existing system and is currently running under the P2000. The P-2000 platform is approved by the Homeland Security Presidential Directive 12 (HSPD-12) and the Federal Information Processing Standard (FIPS) 201. This requirement completes the final expansion of the security system and upgrades the current P2000 system for the Milwaukee VAMC and its outlying buildings. No other vendor has access to the proprietary P2000 system being serviced by Johnson Controls. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: An intent to sole source (VA69D-17-N-0953) was posted to FBO from 5/26/17 6/5/17. The only response received was from Tyco which has merged with Johnson Controls. No other efforts were made to solicit other vendors. The current security system is the P2000 hub which is proprietary to Johnson Controls. The cost of removing the entire system to allow for more competitors would be astronomical and not in the best interest of the government to spend at this time. Determination by the Contracting Officer that the Anticipated Cost to the Government will be Fair and Reasonable: Components of the service include GSA pricing and other materials and labor are open market pricing. The Contracting Officer will request discounted pricing of both GSA and open market materials and services. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: As described in Section VI above, market research, in accordance with FAR Part 10, was conducted by synopsis of the proposed acquisition, advising industry of the pending acquisition and soliciting inquiries from interested parties. An intent to sole source (VA69D-17-Q-1174) was posted to FBO from 5/26/17 to 6/5/17. Additional market research was not conducted due to the proprietary P2000 system. Any Other Facts Supporting the Use of Other than Full and Open Competition: Johnson Controls proprietary system must integrate with all security upgrades not available by other vendors. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: Johnson Controls, Inc was the only vendor that expressed interest in the acquisition. A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: To remove or overcome barriers to competition, the VA would have to install a whole new system which would not be economically advisable and not in the Government s best interest. Due to proprietary rights of security infrastructure vendors limit access to their systems to maintain integrity therefore, no actions are planned at this time for competition. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Kevin Baier Date Facility Contract Coordinator Milwaukee VA Medical Center Approvals in accordance with the VHAPM, Volume 6, Chapter VI: OFOC SOP. Contracting Officer or Designee s Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. _____________________________ ________________________ Lori Eastmead Date Contracting Officer Great Lakes Acquisition Center (GLAC) Director of Contracting /Designee (Required over$150K but not exceeding $700K): I certify the justification meets requirements for other than full and open competition. _____________________________ ________________________ Scott Ivy Date Branch Chief GLAC, NCO 12

Original Point of Contact

POC Lori EastmeadCNT VA69D-17-C-0237AMT 157,992.30DTD 081817TO JOHNSON CONTROLS, INC.;507 E MICHIGAN ST M-93;MILWAUKEE;WI;53202

Place of Performance

Link: FBO.gov Permalink
Link: FBO.gov Permalink
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