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NCCPAC Folder Inserter FY17 (VA-17-909509) - Attachment

General Information

Document Type:FILE
Posted Date:Aug 15, 2017
Category: Office Machines, Text Processing Office Machines, Text Processing Equipment
Set Aside:N/A

Contracting Office Address

Department of Veteran Affairs;PCAC-ST. LOUIS;11152 South Towne Square;Saint Louis MO 63123


Agency: Department of Veterans Affairs Office: Chief Business Office, Revenue Systems Management Notice type: Post Date: 15 August 2017 Sources Sought Response Date: 22 August 2017 Original Proposed Set-Aside: Full & Open Classification Code: 7490 NAICS Code: 33398 Synopsis: THIS IS NOT A SOLICITATION. This is a Request for Information (RFI) Sources Sought Notice issued in accordance with FAR 15.201(e) to conduct market research. This RFI is issued solely for information and planning purposes it does not constitute a Request for Quote (RFQ) or a promise to issue a RFQ in the future. This request for information does not commit the Government to contract for any supplies or services whatsoever. The Department of Veterans Affairs (VA) is not, at this time, seeking proposals and will not accept unsolicited costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested vendor s expense. Not responding to this RFI does not preclude participation in any future RFQ, if any is issued. Any information submitted by respondents to this RFI is strictly voluntary. All submissions become Government property and will NOT be returned. Contracting Office Address: Department of Veterans Affairs (VA) SAO Central PCAC- STL Contracting Officer 11152 South Towne Square St. Louis, MO 63123 Points of Contact: Angela Perry or Linda G. Robertson Procurement Analyst Contracting Officer 314-894-6656 x65115 314-894-6425 Objective: This RFI is for one (1) high capacity file folder/inserter machine to multiple departments at the Department of Veterans Affairs (VA) North Central Consolidated Patient Account Center (NCCPAC). The VHA bills health insurance carriers for treatment of veterans non-service connected conditions for medical and pharmacy. 1. Specific Response Instructions: Please submit your RFI response in accordance with the following: a. No more than 5 pages (excluding transmittal page). Include the name, email address and phone number of the appropriate representative of your company; The Government will not review information or attachments in excess of the 5 page limit. b. Submit your response via email to angela.perry@va.gov and linda.robertson3@va.gov c. Submit your response by 2:00 P.M. (CST), 22 August 2017 d. Mark your response as Proprietary Information if the information is considered business sensitive. e. Marketing Materials are not allowed as part of this RFI. 2. Information Requested: VA encourages responses from small businesses with an emphasis on SDVOSBs and VOSBs. In response to the RFI interested contractors shall submit the following information: a. Company Information/Socio Economic Status b. Provide the company size and POC information c. VA has identified the appropriate North American Industry Classification System (NAICS) Code 333249, Other Industrial Machinery Manufacturing, which has a size standard of 500 people for this RFI. d. Indicate whether your company, subcontractors, teaming partners, joint ventures have a Federal Socio-Economic Status, e.g., Small Business, Service-Disabled Veteran Owned Small Business, Veteran Owned Small business, Women-Owned Small Business, Disadvantaged Small business (8A), and Hub Zone. If Service Disabled or Veteran Owned Small business, is your company and or partners registered in VA s VetBiz repository? Scope of Work: This is a replacement for a Hasler model M550 folder/inserter. a folder/inserter.   This machine is used by multiple departments within the facility. This machine will be able to determine the number of pages (1-10) to be inserted into an envelope and that quantity will be determined automatically through the use of QR code/barcode recognition imprinted on the page. This will assist in the manual process for other department to fold and stuff envelopes with multiple pages of documents and create efficiencies in our operation. Project Title: High Capacity Folder/Inserter Bacground: In order to provide timely and efficient mailing of correspondence to Veterans a replacement for an old, no longer viable, letter folder/inserter. Delivery Schedule: 30 Days ADC Ship To: NCCPAC, 8001 Terrace Ave., Middleton, WI 53562 This procurement will be Brand Name or Equal To. Please provide information on whether or not your company can provide a High Capacity Folder/Inserter and whether it is Brand Name or Equal to MFR: Pitney Bowes Model: Relay 4000. If responding to this RFI with an Equal To Product please provide a specification sheet on the product, as well as any warranty and maintenance information ITEM SALIENT CHARACTERISTICS: QUANTITY UNIT (EX. BOX) HIGH CAPACITY FOLDER/INSERTER AT A MINIMUM: -DAILY CAPACITY OF 1000 -MONTHLY CAPACITY OF 30,000 -FOLD OPTIONS C AND Z -FEEDER SIZE OF 5X5- 9X16 -FEEDER CAPACITY OF 325 PAGES -FEEDER CAPACITY OF 300 INSERTS -FEEDER CAPACITY OF 300 ENVELOPES 1 EA

Original Point of Contact

POC Angela Perry, Contract Specialist

Place of Performance

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Link: FBO.gov Permalink
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