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HVAC Repairs for BLD.49, refrigerant + compressors - Attachment

General Information

Document Type:FILE
Posted Date:Aug 09, 2017
Category: Refrigeration, Air Condition and Air Circulating Equipment
Set Aside:N/A

Contracting Office Address

Department of Veterans Affairs;Contracting Office (501/90C);New Mexico VA Health Care System;1501 San Pedro Drive SE;Albuquerque NM 87108

Description

Chapter VI: Other Than Full and Open Competition (OFOC) SOP Attachment 4: Single Source Justification for SAP under $150K IAW FAR13.104 cos must promote competition to the maximum extent practicable to obtain supplies and services from the source whose offer is the most advantageous to the Government, considering the administrative cost of the purchase. When competition is not practicable, IAW FAR 13.106-1.(b), COs solicit from a single source for purchases not exceeding the simplified acquisition threshold. COs may solicit from one source if the CO determines that the circumstances of the contract action deem only one source reasonably available (e.g., urgency, exclusive licensing agreements, brand-name or industrial mobilization). IAW FAR13.106-3(b){3),C0s are required to include additional statements explaining the absence of competition (see 13.106-1 for brand name purchases) if only one source is solicited and the acquisition does not exceed the simplified acquisition threshold (does not apply to an acquisition of utility services available from only one source) or supporting the award decision if other than price-related factors were considered in selecting the supplier. This template when completed can be used to document single source awards IAW FAR13.106-3(b)(3). Note: Statements such as "only known source" or "only source which can meet the required delivery date" are inadequate to support a sole source purchase. 1. ACQUISITION PLAN ACTION ID: VA258-17-AP-6154 1A. PROJECT/TASK No. None 1B. ESTIMATED AMOUNT: $52, 100.00 2. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE: Emergency procurement of: 40 ea, refrigerant canisters 4 ea, Trane compressors 4 ea, Scroll compressors 2. UNIQUE CHARACTERISTICS THAT LIMIT AVAILABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED: the freon (refrigerant) and compressors will be used to repair existing systems that support two MRls located on station: for a 1.5T MRI magnet, and a 3.0T magnet. The freon is used to recharge the systems after the compressors are replaced. The existing compressors have been failing, and continued performance is a concern. If existing compressors fail and the magnets are unable to be kept cool, functionality will be lost and MRI scans will unable to be provided on patients. The volume of patients effected with MRI down-time has a tremendous effect with potential for delayed care. Research in establishing which vendor can provide these items identified the fact that both the freon and compressors are being phased out of production, which will make these items very difficult (if not impossible) to obtain in the future. Only Johnstone Supply was identified as a source for these items. 4. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND RESULTS OR STATEMENT WHY IT WAS NOT CONDUCTED: Johnstone Supply was the only source identified to provide these items. OFOC SOP Revision 05 Original Date: 03/22/11 Revision OS Date: 05/02/2016 Page of 2 5. Contracting Officers Certification: Purchase is approved in accordance with FAR13.106-1(p). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. Note: COs are required to make a determination of price reasonableness JAW FAR 13.106-3. See the Commercial Suppl y and Service SOP for Price Reasonableness templates. Digitally signed by Crowley, Douglas Crowley, Douglas DN: dc=gov, dc=va, ou=Entities, ou=lnternalStaff, cn=Crowley, Douglas Signature: oa_te: 201 7.08.08 13:24:22 -0700 Date:. _ Name:. _ Title: NCO:. _ OFOC SOP Revision 05 Original Date: 03/22/11 Revision 05 Date: 05/02/2016 Page 2 of 2

Original Point of Contact

POC Bryan S RogersCNT VA258-17-P-0146AMT $52,100.00DTD 080917TO J M T, INC.;2501 PHOENIX AVE NE;ALBUQUERQUE;NM;87107

Place of Performance

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Link: FBO.gov Permalink
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