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General Information

Document Type:PRESOL
Posted Date:Aug 08, 2017
Category: Lease or Rental of Equipment
Set Aside:N/A

Contracting Office Address

BIA ERO 00015 545 MARRIOTT DRIVE SUITE 700 Contracting Office Nashville TN 37214 US


This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Bureau of Indian Affairs (BIA) Eastern Regional Office intends to award a firm-fixed price contract in response to this Request for Quote (RFQ) on the Rental of a Postage Meter for the Cherokee Agency Office in Cherokee, NC. THIS SOLICITATION IS A TOTAL SMALL BUSINESS SET-ASIDE The solicitation number for this procurement is A17PS01079 and is issued as a Request for Quote (RFQ). The solicitation documents and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2005-95 dated January 19, 2017. The associated North American Industry Classification System code (NAICS) is 532420 and the size standard is $27.5 MILLION. The Primary Product/Service Code is W074. PRICE SCHEDULE: the proposed pricing must be all inclusive plus all other costs pertinent to the performance of the contract. Please complete the following pricing (bid schedule attached) utilizing your most competitive and reasonable rate (cost per month): This is a RFQ for: Rental of postage meter. Includes Government Meter Rental, On-site maintenance, USPS Rate updates, Shipping, Installation and Operator Training. LINE ITEM 0010 10/1/2017-9/30/2018 Rental of postage meter LINE ITEM 0020 10/1/2018-9/30/2019 Rental of postage meter LINE ITEM 0030 10/1/2019-9/30/2020 Rental of postage meter LINE ITEM 0040 10/1/2020-9/30/2021 Rental of postage meter LINE ITEM 0050 10/1/2021-9/30/2022 Rental of postage meter Statement of Work Scope: The Bureau of Indian Affairs (BIA), Eastern Region, Cherokee Agency, NC, requires a Rental of Postage Meter with the following specifications SPECIFICATIONS: -Shipping, Installation and Operator Training included - Automatic mail feeder and sealer (from 95 to 110 letters per minute) -Weigh Platform - Built in Postage Label dispenser with push button printing -Catch Tray -Low Ink alert -Connectivity-LAN standard modem capability -Envelope Orientation-Landscape or portrait -Lease payments include: On-site maintenance UPS Rate updates Physical Location: 257 Tsali Blvd Cherokee, NC 28179 Period of Performance: The base of the performance shall be Oct 1, 2017 through Sept 30, 2018, with a 4 year option to extend performances as follows: Option #1: period of performance Oct 1, 2018 through Sept 30, 2019 Option #2: period of performance Oct 1, 2019 through Sept 30, 2020 Option #3: period of performance Oct 1, 2020 through Sept 30, 2021 Option #4: period of performance Oct 1, 2021 through Sept 30, 2022 Payment Terms: Invoices will be processed by Invoicing Processing Platform on a monthly basis after services have been accepted/rendered. Additional requirements: As prescribed 52.204-7 (d)-(f) System for Award Management (SAM) If the Offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. (e) Processing time, which normally takes 48 hours, should be taken into consideration when registering. Offerors who are not registered should consider applying for registration immediately upon receipt of this solicitation. (f) Offerors may obtain information on registration at https://www.acquisition.gov. Any questions must be submitted to Ashley Warcewicz, Ashley.Warcewicz@bia.gov, at least 24 hours prior to the close of this announcement to ensure there is time to post the answers for all vendors. PROVISION FAR 52.212-1 -- INSTRUCTIONS TO OFFERORS -- COMMERCIAL ITEMS, applies to this acquisition. FAR 52.212-2 EVALUATION COMMERCIAL ITEMS (a)The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. Award will be made using a Lowest Price Technically Acceptable (LPTA) approach; the Government will award to the lowest priced offeror that is determined technically acceptable. The following factors shall be used to evaluate offers: Factor 1: Technical Capability Factor 2: Price Technical capability is equal to price. (b)Factor 1: Technical Capability 1.Technical capability of the item offered to meet the Government requirement shall be evaluated based on an evaluation of Technical Capability Factor; the factor will be rated as Technically Acceptable or Technically Unacceptable. 2.Offeror shall meet all the requirements in RFQ and submit documentation to verify. 3.Technically Acceptable is defined as the item offered to the Government that meets the minimum requirements of the solicitation. 4.Technically Unacceptable is defined as the item offered to the Government that does not meet the minimum requirements of the solicitation. (c)Factor 2: Price 1.Price will be evaluated in order to determine if it is reasonable in accordance with FAR Parts 13.106-3 and 15.402(a)(2). Offers should be sufficiently detailed to demonstrate their reasonableness. (d)AWARD PROCESS: 1.The Government will first evaluate all quotations to ensure the quotation complies with all material aspects of the request for quotation thereby being determined as either Responsive or Non-Responsive. 2. Responsive quotes will then be submitted for Technical Evaluation to determine those that are either Technically Acceptable or Technically Unacceptable. 3.Technically Acceptable quotations will be then ranked according to Price. 4.The lowest priced offeror who is technically acceptable will receive the award. It is the firms or individuals responsibility to be familiar with applicable provisions and clauses. All FAR Provisions and Clauses may be viewed in full text at the Federal Acquisition Regulation Table of Contents via the Internet at https://www.acquisition.gov/browsefar The following Provisions and Clauses apply to this solicitation and are incorporated by reference: FAR 52.204-7 Central Contractor Registration (SAM) FAR 52.212-3 Offeror Representations and Certifications - Commercial Items FAR 52.212-4 Contract Terms and Conditions - Commercial Items FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items FAR 52.217-8 Option to Extend Services FAR 52.217-9 Option to Extend the Term of the Contract FAR 52.219-1 Small Business Program Representations FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.219-8 Utilization of Small Business Concerns FAR 52.222-3 Convict Labor FAR 52.222-19 Child Labor - Cooperation with Authorities and Remedies FAR 52.222-21 Prohibition of Segregated Facilities FAR 52.222-26 Equal Opportunity FAR 52.222-35 Equal Opportunity for Veterans FAR 52.222-36 Affirmative Action for Workers with Disabilities FAR 52.222-38 Compliance with Veterans Employment Reporting Requirements FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving FAR 52.225-1 Buy American Act - Supplies FAR 52.225-3 Buy American Act - Free Trade Agreements FAR 52.225-13 Restrictions on Certain Foreign Purchases FAR 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration FAR 52.233-4 Applicable Law for Breach of Contract FAR 52.243-1 Changes - Fixed Price FAR 52.244-6 Subcontracts for Commercial Items DIAR Clauses DOI ELECTRONIC INVOICING Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (September 2011) Payment requests must be submitted electronically through the U. S. Department of the Treasurys Invoice Processing Platform System (IPP). "Payment request" means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212-4 Contract Terms and Conditions - Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP invoice: copy of the Invoice as outlined in the BPA description. The Contractor must use the IPP website to register, access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in CCR) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 - 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973-3131. All questions shall be submitted via email to Ashley Warcewicz at Ashley.Warcewicz@bia.gov. NO PHONES CALLS PLEASE. Please reference solicitation number A17PS01079 in subject line of the email. Quotes are due on Wednesday, August 16 at 5:00 pm (CDT). Quotes may be sent via email to Ashley.Warcewicz@bia.gov. Quotes shall be good for 30 calendar days after close of RFQ. Offerors should check the FedBizOpps/FedConnect websites often for any solicitation amendments.

Original Point of Contact

POC Warcewicz, Ashley

Place of Performance

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